VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
January 16, 2020
Called to order meeting at 9:10 am. Adam Leiser Kathy Koziell & Jay Buckley
The Board of Commissioners met at 9:00 am on Thursday, January 16, 2020. In attendance were Commissioners Adam Leiser, Kathy Koziell and Jay Buckley. The meeting was filmed by Tim Hughes of Madison TV. Donna MacKinnon (taking minutes), Kelly Robitaille and Ian Hayes are in attendance.
Kelly asks about the health insurance options. No decision has been made. Adam asks what questions Kelly wants answered by us. Kelly has no questions for us. Adam explains that Kelly is told that if he wants the family plan it is an additional $392 per month plus he would be responsible for the full deductible if he chooses the family plan. Kelly is deciding between the family plan and the two person plan but he DEFINITELY does not want the buyout. Adam explains that starting in February may end up confusing things a bit. Kelly to email the BOC and office any thoughts he has pertaining to insurance.
Discussion with Kelly about Burgdorf. Kelly reports that Jim Rines advised him to contact the state directly and avoid engineering. Kelly is allowed to go to a 42 inch pipe by state standard. Adam asks Kelly to email the office and BOC what he is legally permitted to do without engineering. Kelly to travel to Concord and meet with DES representative. Adam suggests we have two warrant articles: one for engineering Burgdorf and the other for doing the Burgdorf road. Costs would be 5k and 30k respectively.
Discussion ensues about on call number switch and virtual number. Jay is working on that.
Discussion ensues about budgeting in 2020.
Discussion about pump and blower. Kelly wants a blower. Kelly doesn’t want the pump. Whirlygig is only for 100% clogged culverts. Kelly wants an industrial strength blower that could attach to the truck. Kelly wants the “Billy Goat”. It would allow the DPW to blow further from the road and blow bigger piles of leaves. Kelly to email the link for it asap.
Ian enters.
Not a lot to discuss. Electrical upgrades are great. No problems. Money was saved. Summit is starting today for upgrade. Justin’s work will happen before Tom’s work. Insulation discussed. Insulation and structural work to happen afterwards.
No new leaks. Usage is at expected rate. Reinach is on schedule. Adam asks about relining of tanks. Chocorua tank should be maintained and not replaced for as long as possible. Chocorua is going to be a major project. Chocorua, Jungfrau are only two to be done. Ian wants a bigger tank at Jungfrau but not Chocorua. Adam reports the price of a 10,000 gallon tank and a 30,000 gallon tank. Ian to find out if we have room for a 30,000 gallon tank. 60k is likely cost. Double the price for triple the tank. Ian does not want Jungfrau replacement to be a part of the 295k project. Adam reports that we could do this project with zero tax increase. Jay to get info for lot size/easement on Jungfrau asap. Ian thinks we need a wider, shorter tank at Jungfrau. If DPW well collapses and a replacement pump can’t be installed immediately, the district will run out of water. Well sourcing is expensive. Muddy Beach is a great second source but it’s not reliable or capable of being a full water source.
Motion by Adam to allow Ian to speak with Chris regarding Jungrfrau replacement. Second Jay. Vote yes 3-0.
Bleeder checks next week and then again in March.
Kathy asks about upgrading Chocorua. Ian says yes, this piping should be done. Adam wonders if we would do this when tank needs replacement.
Chocorua bill for relining is roughly 16k. Summit should not be relined; it should be replaced because it needs an upgrade. Pipe replacement should happen at same time as Summit upgrade. This is not a priority.
Adam asks if we should get a warrant article together for relining Chocorua this year. BOC says yes. A few days for step one, and then a month later the actual relining. No need for temporary water because we have a bypass. Date of Labor Day to Columbus Day. Ian to speak with Mass Tank.
Coding of maps discussed. Adam fully supports this. It will help with voter support on pipeline replacement.
Adam motion: Allocate $1,000 for Ian to complete the coding of our water system map. Kathy second. Ian asks for information from the pubic if we can get it. Vote yes 3-0.
Adam motion: Ask Chris to give the VDOE a price for full mapping with the expectation that every curb stop valve will be easily identified with GPS. Jay second. Vote yes 3-0.
Ian wants a system for shutdowns. Adam says we task this to the water committee. Everyone agrees.
Adam asks if we have the updated water ordinance. The minutes have not been found and we don’t know where any notes are. It may be on film. Kathy to check on all of it. She’ll work with Donna on it.
Motion Adam – approve minutes of Jan 4 and Jan 15. Second Kathy. Vote yes 3-0.
Motion Adam – send the letter to David Maudsley as drafted via email. Second Jay. Vote yes 3-0.
Motion Adam – send the letter to Taylor as drafted. Second Jay. Vote yes 3-0.
Motion Adam – approve payroll in the amount of $7753.85. Second Kathy. Vote yes 3-0
Motion Adam – grant Adam permission to contract Bond Counsel up to 10k. Second Kathy. Vote No 2-1.
Motion Adam – hire Drummond Woodsum as Bond Counsel. Second Jay. Vote yes 3-0.
Jay and Kathy want to wait on letter drafted by Adam for Town of Madison Annual report.
Admin to contact Henderson/Horton and inform then that 1/25 meeting is not an option.
Jay to bring up “check valve” on Reinach Tank for fire suppression next time Ian is in attendance.
Adam asks if we have any outstanding work orders. Summit and DPW are only two. Nothing has been missed.
Adam asks if VDOE should have a work order for Little Loop project. Jay wants a work order for this project. Jay to follow up with Kelly.
Donna to get requested information to Greg for Bond Counsel.
Shawn Edwards needs to be paid for tree work.
Adam motion: to have admin contact Nuno Pais and get the document created by the environmental committee and have it sent to the Communications Committee for discussion. Kathy second. Vote yes 3-0
Adam asks what we are doing with kayak rack assignments. Kathy reports it will be done similar to last year.
Water usage reports should all be on 13 month cycles.
Discussion on On-site storage for file storage. Adam wants to make it a warrant article.
Office will check on requirements with NHMA.
Adam leaves at 11:05 am.
Kathy and Jay reviewed time-cards for payroll.
Discussion on Dept. of Labor on status of violations corrections. Discussion of eye wash stations.
Jay will check with Kelly.
Discussion on Interlaken water hook-up. Form to go ahead to proceed. Letter needs to be sent approved by BOARD OF COMMISSIONERS and send to Ian.
Discussion of sealed Commissioners Meeting minutes of 1/9/2020.
Kathy makes motion to keep minutes sealed. Jay seconds. 2-0 passed.
Motion Kathy-Approved Manifest 11 checks $14,140.27. Jay seconds 2-0 passed.
Discussion on hwy block grants and room & boarding taxes. Jay will obtain Madison wording for warrant articles.
Discussion on Dodge Ram wiring. Jay filed tech issue with Dodge, hasn’t heard back from them.
Kathy motions to adjourn. Jay seconds. 2-0 passed.
Adjourned 11:50 am.