VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting Minutes
Thursday December 17th, 2020
The Board of Commissioners met at 9:00 am on Thursday, December 17th, 2020. The meeting was held by phone. In attendance for full meeting were Commissioners Jay Buckley Jay Buckley), Kathy Koziell (KK), and Paula Doyle (PD), and Administrator Donna MacKinnon (DM) taking minutes & Dinah Reiss (TR) Treasurer called into the meeting.
1. Call to Order
At 9:02 am Commissioner Jay Buckley called the meeting to order.
2. Agenda
Jay Buckley made a motion to approve the Agenda with the amended addition of the meeting minutes of 12/16/2020. Paula Doyle seconded. Motion Passed 3-0.
3. Reinach Project
Brad Jones did not call into meeting- no discussion.
4. DPW
No report due to plowing of the snowstorm.
3. Administration
Discussion of Jones & Beach Invoices-Waiting to hear back from Brad Jones regarding old Invoices.
Discussion of Annual Meeting-Discussed the dates that the Budget hearing must take place by and posted.
Discussion of Petition Warrant Articles for Madison Town meeting-Jay Buckley discusses the room & board tax petition that should be pursued. Jay Buckley discusses of Household Trash Dumpsters as a zoning change for Madison. Paula Doyle asks if an individual can bring this up to Madison and not the BOC as a petition.
Jay Buckley makes a motion to approve the payroll of $11,643.24 which includes the Dec Commissioner’s and Treasurer pay and employee bonuses. Paula Doyle seconded.
Motion Passed 3-0.
Jay Buckley makes a motion to approve the unsealed Nonpublic minutes of 12/3/2020.
Kathy Koziell seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the unsealed Nonpublic minutes of 12/10/2020.
Paula Doyle seconded. Motion Passed 3-0.
Kathy Koziell makes a motion to approve the BOC minutes of 12/16/2020. Jay Buckley seconded. Motion Passed 3-0.
4. Accounts Payable
Jay Buckley makes a motion to approve the Manifest of 12/16/2020, 9 checks for $5,395.13. Kathy Koziell seconded. Motion Passed 3-0.
Discussion of the 2021 Granite State Analytical Contract-Paula will read the contract over.
Kathy Koziell makes a motion for Paula Doyle to sign the Granite State Analytical 2021 contract after reading it over. Jay Buckley seconded. Motion Passed 3-0.
Paula Doyle states that Donna MacKinnon can sign the contract.
Paula Doyle makes a motion to withdraw previous motion of signing the Granite State Analytical Contract due to the Administrator can sign it. Jay Buckley seconded. Motion Passed 3-0.
Discussion of Tabled Item of snowmobile access will be tabled until next year.
5. Commissioner’s Reports
Jay Buckley
Discussion of Surveyors for sale of the Lodge-Jay Buckley will send into the office of names so the District can get 3 quotes.
Discussion of Madison ZBA meeting 12/16/2020-Jay Buckley had to inquire about virtually attending meeting which Madison accommodated. ZBA meeting was about a variance for 13 East Bergamo. Homeowner came with new designed plans. No variance needed for septic and house size was downsized. Variance was needed for the 35’ buffer for wetlands. Homeowner wanted house set back for road. Jay Buckley objected to the variance to the buffer zone and to move the house closer to the road. The ZBA board split the difference so not to violate the wetlands.
Discussion of appraiser for value of Ford 550-Office will reach out to Primex & MacDonald Ford for prices.
Discussion of Action Log-Lynne is working on it.
Discussion of Inspection of Lodge fire extinguisher-Kathy Koziell will go up to Lodge to check the expiration date of extinguisher.
Kathy Koziell
Discussion of Dept of Labor report-Kathy Koziell received notice from Dept of Labor that inspection is complete, and case closed.
Discussion of Propane Invoices-Kathy Koziell worked with Donna MacKinnon and all AmeriGas Invoices have been put into the right accounts for QuickBooks.
Discussion of Google Hub-Kathy Koziell states it has been received and is in the process to connect it.
Discussion of purposed Budget of 2021-BOC had a great meeting yesterday.
Paula Doyle
Discussion of Water Emergency Plan-Paula Doyle will reach out to Ian Hayes with her draft of the Plan.
Jay Buckley brings up that there is another Warrant Article that should be added to the Annual Meeting for the reclassification of Reinach Place for from 5 Reinach Place to the new Pumphouse from class Vl to class V.
Dinah Reiss, Treasurer
Dinah Reiss would like the BOC to be aware that she made the $25K CRF deposit. Also stating the Madison tax check should be coming and that no TAN was needed.
Dinah asks about the transfer of the Water Hookup fees to the Operating Budget Account that need to be made before the end of the year. Donna MacKinnon asks for clarification of the fees for 7 Biasca that were encountered if they should come from the extension fund. Kathy Koziell thinks they should come from the extension fund as does Jay Buckley. Dinah Reiss states that the Policy should be clarified. Kathy Koziell states that is on the list for Ordinance changes. Paula Doyle there should be a non-refundable amount stated in the Ordinance.
BOC agree that for 7 Biasca costs should come from the water extension fund.
Discussion of Emergency Snowplow during COVID19-Plans were discussed and Jay Buckley will reach out to Kelly Robitaille for input.
6. Correspondence
Discussion of Adam Leiser certified letter-Kathy Koziell states that no action is need at this time from the BOC Paula Doyle agrees. Office will respond back to Adam Leiser in response to his letter of 12/12/2020. Jay Buckley brings up Invoice.
Discuss of NHPWMA email-Donna MacKinnon will update emergency contact information for them.
Discussion of Terri Warren email regarding pond level. Discussion ensues and Jay Buckley spoke with Terri. Paula Doyle will draft a letter to Terri. Jay Buckley does not think one is necessary after taking to her. BOC asks the office to acknowledge her email and send the Audio file of this meeting to her.
7. Public Appearances -None
8. Public Comment – Dinah Reiss asks if the new tank was drained and if the lines to it were also drained. Jay Buckley states no, the tank was not drained but the lines were.
Kathy Koziell asks the BOC to pick a date for the Budget Public Hearing. The BOC agree on January 27th, 2020 at 7:00 pm and second date if needed or snow date for February 3rd, 2020 at 7:00pm. Discussion of holding the meeting virtually takes place. Paula Doyle states that we should have someone professionally help the District and whether it could be Andrew Harteveldt or Ron Sandstrom. Kathy Koziell asks if she can reach out to Andrew. Paula Doyle and Jay Buckley agrees.
Discussion of Garage camera-Jay Buckley will address it.
Jay Buckley makes a motion to go into Non-Public at 11:09 for RSA 91-A:3, ll (a). Paula Doyle seconded. Motion Passed 3-0.
Jay Buckley made a motion to come out of Non-Public meeting under RSA 91-A:3, II(a) and return to Public Meeting at 11:33 am. Kathy Koziell seconded. Motion passed 3-0.
During non-public, Commissioners approved a motion to seal the minutes of the non-public meeting.
Jay Buckley stated that he would like to attend the NHMA meeting that was discussed earlier that includes a section on how to hold a public meeting during a pandemic. The cost for attending this meeting is $60. Jay will also reach out to Moderator Bob Ingram to see if he is planning to attend and will inform the office to sign him and possibly Bob up for the event.
Jay Buckley made a Motion to Adjourn the Public Meeting at 11:35 am. Paula Doyle seconded. Motion passed 3-0.
Respectfully submitted,
Donna MacKinnon, Administrator