VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Tuesday December 29th, 2020
The Board of Commissioners met at 9:02 am on Tuesday December 29th, 2020.
In attendance was Commissioners Jay Buckley, Kathy Koziell (by Phone), Paula Doyle (by phone), Kelly Robitaille DPW Foreman, Donna MacKinnon taking minutes. Dinah Reiss, Treasurer called into the meeting. The meeting was not filmed but residents could call into meeting via conference call.
At 9:01 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley makes a motion to approve the Agenda of 12/29/2020. Seconded by Kathy Koziell. Motion Passed 3-0.
2. Administration Report
Discussion of Water Project Disbursements-Waiting to hear back from Jones & Beach in regard to filling out the forms correctly.
Discussion of Moderator Bob Ingram for annual meeting- Office will reach out to Bob Ingram to call into Thursday’s BOC meeting.
3. DPW Report
Discussion of Sand budget- Kelly Robitaille asks the BOC to ask if he can purchase $2K of sand in order to spend down budget. BOC agrees with Kelly Robitaille.
Discussion of 2019 Dodge RAM 5500-Kelly Robitaille ask if the excess Warrant money can be put towards the principle of the loan. Paula Doyle suggests asking the Treasurer if that can be done.
Discussion of DPW Building heating system-Kelly Robitaille is having a hard time getting estimates vendors are either too busy or out due to COVID. Paula Doyle will send in a list of vendors to the office. BOC would like two estimates for heating system.
9:20 am Dinah Reiss calls into the meeting.
Discussion of 47 Eidelweiss Dr. driveway permit approval.
Discussion of 2019 Dodge RAM 5500 loan resumes-BOC asks Dinah Reiss to find out if the excess loan money can be applied to the principle. Dinah Reiss will call the Bank of New Hampshire to find out and will let the BOC know.
Discussion of the 11/23/2020 $15K money transfer from Operating Budget to the Water Project Budget- Dinah asks for Auditing purposes.
4. Administration Report
Resumes- Discussion of the Dept of Labor- Office received letter from Dept of Labor with closing the completed Inspection Report.
Discussion of Sun Chronicle for Annual Budget Hearing Ad-Discussion ensues as to the handling of the 2021 Budget Hearing Meeting. Paula Doyle states she will not be physically attending the meeting as does Kathy Koziell. Kathy Koziell asks about Warrant Articles and Budget so that she can put a Power Point together for the meeting.
Discussion of Lien Letter-
Jay Buckley makes a motion to approve the new Lien Letter for Water Usage Bills over $1K. Kathy Koziell seconded. Motion Passed 3-0.
Discussion of turning off the homeowner’s water for unpaid Water Usage bills. Kathy Koziell thinks a certified letter should be sent with the turn off date.
Kathy Koziell makes a motion to communicate with property owners that their water will be shut off after communicating with Ian Hayes with a certain date that he can shut off the water for unpaid Water Usage Bills. Paula Doyle seconded. Motion Passed 3-0.
Discussion of Catherine Deyoe’s payroll proposal of doing payroll in house.
Jay Buckley makes a motion to approve the minutes of 12/10/2020. Kathy Koziell seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the minutes of 12/17/2020. Kathy Koziell seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the Manifest of 12/28/2020 13 checks for $56,495.06. Paula Doyle seconded. Motion Passed 3-0.
Discussion of clothing allowance for DPW-BOC agree that receipts are needed.
5. Public Appearance
10:00 Kim Hare calls into meeting regarding Privatizing Eidelweiss Beaches. Jay Buckley states that the water is owned by the State but that Eidelweiss can control the parking lots. Paula Doyle discusses of creating a committee to create a Policy for the Beach Parking.
Kim Hare wants to keep it as simple as possible. Paula Doyle asks for volunteers for the committee. Kathy Koziell asks Kim Hare to go back to her group for input that the BOC can take in count for ideas for a Policy.
Jay Buckley makes a motion to approve the Payroll of $6,370.11. Paula Doyle seconded. Motion Passed 3-0.
6. Commission Reports
Jay Buckley
Discussion of 14 Bristenstock water line-Jay Buckley explains that the water line was cut by Contractor Jake Dawson during the water project and needs clarification from Jake Dawson that it is reconnected.
Discussion of class VI Road approval form- the District already has one on file for homeowners to file to the Registry of Deeds.
Discussion of CRF Funds
Discussion of Purposed Warrant Articles
Discussion of DAM Management Plan-Engineering is needed for completion of Plan.
Discussion of Reinach Place to be reclassified from Class VI to class V.
Kathy Koziell
Discussion of the Garside Estimate-Funds can not be encumbered because it has been past two years.
Discussion of reaching out to NHMA for a pro-bono form for District volunteers.
Paula Doyle
Discussion of Water Emergency Plan-Paula Doyle has reached out to Ian Hayes the Water Operator. Table it until Ian gets back to Paula.
Discussion of Newsletter- reconvene Thursday about Newsletter.
Jay Buckley makes a motion to go into Non-public at 10:55 am RSA 91-A:3, II(b). Kathy Koziell seconded. Motion Passed 3-0.
11:16 am BOC comes out of Non-public, minutes not sealed.
Jay Buckley makes a motion to send offer letter for temporary employment to Sue Stacey. Paula Doyle seconded. Motion Passed 3-0.
Jay Buckley makes a motion to adjourn meeting at 11:17 am. Paula Doyle seconds. Motion Passed 3-0.
Respectfully submitted,
Donna MacKinnon
Administrator