VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Thursday December 31st, 2020
The Board of Commissioners met at 9:02 am on Thursday December 31st, 2020.
In attendance was Commissioners Jay Buckley, Kathy Koziell (by Phone), Paula Doyle (by phone), Donna MacKinnon taking minutes. Dinah Reiss, Treasurer & Robert Ingram, Moderator called into the meeting. The meeting was not filmed but residents could call into meeting via conference call.
At 9:02 am Commissioner Jay Buckley calls the meeting to order.
1. Agenda
Jay Buckley makes a motion to approve the Agenda of 12/29/2020. Seconded by Kathy Koziell. Motion Passed 3-0.
2. Administration Report
Discussion of Catherine Deyoe payroll proposal
Discussion of Water Project Disbursements-Waiting to hear back from Jones & Beach in regard to filling out the forms correctly.
Discussion of Copier-Roller is not working properly-Jay Buckley stated he found a HP copier and that most copiers are on back order at this time.
Jay Buckley makes a motion to purchase a HP Laser Printer for $599.99 coming from the Office Equipment CRF funds coming out of the 2021 Operating Budget. Kathy Koziell seconded. Motion Passed 3-0.
Jay Buckley will pick up Printer.
Discussion of how to run the Annual Meeting this year due to COVID protocols-Bob Ingram the Moderator explains the optional meeting plans information budget session notify registered voters by mail with explaining the process for Annual Meeting. Bob Ingram concerns were getting voters on board for virtual meeting. Bob Ingram question the number of meetings to be held virtually for Annual Meeting to be done correctly either 3 or 4 according to the NHMA and Attorney from DrummondWoodsum for NHMA emails that was read at meeting. The 3 meeting would consist of posting the proposed Budget & Warrant Articles at the bulletin boards & website then have first informational meeting of how the meeting will be run and reading of the proposed Budget & Warrant Articles with no comments from the public. Second meeting would be held 7 days later with the public comments being read with then the BOC can adjust the proposed Budget or Warrant Articles according to the public comments. Third meeting would be the deliberative session Annual Meeting. The 4 meeting would consist of first meeting would be the Annual Budget Hearing. Second meeting would be for the informational meeting. Third meeting would be for virtual meeting for public. Forth meeting would be for the voting. Discussion ensues between the BOC & Moderator. Bob Ingram wants clarification from the Districts Attorney. Jay Buckley will contact and ask the Districts Attorney for proper way that is required virtual meeting. Discussion ensues of Absentee Ballots will they just be for the voting of officers or can the articles be included and how to validate the absentee ballots. Kathy Koziell the timing of mailing out the information to the voters. Tentative Budget Hearing is scheduled for January 27th, 2021. Jay Buckley states we should be clarifying everything with the Districts Attorney. Paula Doyle wants a simple email to the Attorney.
Jay Buckley would like to have finalized Proposed Budget & Warrant Articles for next Thursday meeting.
Bob Ingram asks to be sworn in as Moderator, Jay Buckley will swear in Bob Ingram today at 2:30 pm.
3. Signature Items
Jay Buckley makes a motion to approve the minutes of 12/21/2020. Paula Doyle seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the minutes of Non-public 12/17/2020. Kathy Koziell seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the minutes of Non-public 12/21/2020. Paula Doyle seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the Manifest of 12/30/2020 4 checks for $245.00. Kathy Koziell seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the Manifest of 12/30/2020 3 checks for $402.87. Paula Doyle seconded. Motion Passed 3-0.
Jay Buckley makes a motion to approve the already approved Manifest of 12/28/2020 with the corrected check numbers of checks. Paula Doyle seconded. Motion Passed
3-0.
Discussion for 47 Eidelweiss Dr Driveway Permit for Construction.
Jay Buckley makes a motion to approve Driveway Permit for Construction for 47 Eidelweiss Dr with conditions. Paula Doyle seconded. Motion Passed 3-0.
4. Commission Reports
Jay Buckley
Discussion of small claims filing for outstanding Invoice for 4 Little Loop.
Discussion of Appraisal of the Ford 550
Discussion of Dam Emergency Action Plan
Kathy Koziell
Nothing
Paula Doyle
Discussion of Water Emergency Plan-Paula Doyle talked with Ian Hayes the Water Operator regarding the Water Emergency Plan.
Paula Doyle will work on proposed Warrant Articles.
5. Correspondence
Discussion of Mark Graffam’s email regarding a Dawson Contracting machine on road. Kathy Koziell believes there is a fine with breaking the ordinance. Jay Buckley will look into ordinance and issue a fine if ordinance is correct.
Discussion of David Maudsley email
6. Public Comment
Dinah Reiss stated that she contacted Bank of New Hampshire regarding Truck Loan excess loan money. Loan payment is due 1/15/2021 and the extra money from the Warrant Article can be applied towards the principle payment of the loan.
Jay Buckley makes a motion to pay the remaining money of the Truck Warrant Article to go to the principle reduction of the Truck Loan. Kathy Koziell seconded. Motion Passed 3-0.
Dinah Reiss stated the Tax check should be ready January 13, 2021.
Jay Buckley makes a motion to adjourn meeting at 10:44 am. Kathy Koziell seconded. Motion Passed 3-0.
Respectfully submitted,
Donna MacKinnon
Administrator