Village District of Eidelweiss
Communications Committee Meeting
January 9th 2020 - 5:00 PM
The Communications Committee (CC) met on Thursday January 9th at 5PM at the VDOE Office. In attendance are committee members Michael Dolan (MD), Kathy Koziell (KK) and Bill Rein(BR)
At 5:05 PM, Kathy Koziell calls the meeting to order. MD seconds. Motion passes 3-0.
KK makes a motion to call member Isabel Pais. MD seconds, passes 3-0
Committee reviews the list of action items for consideration from the Board of Commissioners (BOC).
Long discussion regarding the use of Facebook to communicate with the district. Review of positive aspects like instant timely posts and instant feedback but the negative side that Commissioners cannot respond individually and reply’s could take up to a week. Someone in the office would have to monitor and make decisions on what is inappropriate etc.
KK makes a motion to recommend to the BOC that they do not create a Facebook account. MD seconds, passes 4-0
As discussed previously the best solution is to make our website more dynamic and current.
IP discusses creating Survey Monkey to get public feedback. KK will get suggestions from previous meeting.
Discussion on volunteers and volunteer projects.
MD makes a motion to ask the BOC for a list of potential volunteer projects to be in Jan Newsletter, KK seconds, passes 4-0
Review of recently located New Owners hand book, dated 2001.
KK Makes a motion to have BR review New Owners handbook, compare to Madison, create list of what should be in VDOE version. MD seconds, passes 4-0
KK makes a motion that she will contact EPOA to see if anything more recent exists. BR seconds, passes 4-0
Discuss the impact of the Reinach Tank project requires more information from Water Committee and/or BOC.
Discussion on automated Kayak selection site. BR looked into and would require a separate site and cost to the district. IP suggests using an on-line form could be entered thru Google Docs or Office 365 similar to last year. She will investigate how to manage the incoming applications and to push out the assignments.
IP will look into WordPress plugin’s to use with Kayak registration process
BR will collect pictures of kayak racks and send to KK for disbursement to committee. BR to get pricing for permanent Kayak rack signage. MD found waterproof ID tags to attach to Kayaks for space assignment. Discussion on how to get tags to Kayak owners.
Discussion on Newletter:
Include upcoming public hearing and annual meeting
Reinach Tank status
Madison’s annual meeting date and petitioned warrant articles from Eidelwess
List of volunteer projects as well as a volunteer that has Wordpress experience
EPOA events
Next Meeting to be determined
KK makes a motion to adjourn at 6:30pm, MD seconds, passes 4-0
Respectfully submitted – Kathy Koziell (Secretary)