2013 Public Hearing

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page1image408page1image832VILLAGE DISTRICT OF EIDELWEISS PUBLIC HEARING

October 26, 2013

The Board of Commissioners held a public hearing on proposed Ordinance updates at the Lodge at 10 am on Saturday, October 26, 2013. In attendance were Commissioners Ron Sandstrom and Mike Smith. 13 persons were present. The meeting was taped by Tim Hughes.

At 10:05 am Ron Sandstrom opens the Public Hearing on proposed updates to the Beach Ordinance and the Water Ordinance. The focus of the meeting is outlined.

[expand title="Search Text"]  Beach Ordinance is discussed. The goals of the proposed changes are outlined. Watercraft left outside of a space on a rack is discussed.

Enforcement of the requirement to leave watercraft only in a rack space is discussed. Removal of watercraft chained to a tree without notice is discussed. The violation to auction process is suggested to be outlined within the Ordinance. The fee structure at $100 for a canoe or kayak and $250 for a paddleboat is discussed. There is a recommendation to review the fees and discussion on the severity of the fine.

Identification on all watercraft is proposed.

Standardization and specifications of proposed markings are discussed. A recommendation is received to set a standard for marking of watercraft. Authority to enforce is discussed. Penalty for non-compliance is discussed; would watercraft be marked for removal from a rack space? An update to the signage at the beaches is discussed. Aesthetics as the primary issue of watercraft on beaches is discussed. General discussion on the need for any update to the Ordinance is held. The Board will review and discuss.

The Water Ordinance is discussed. The goals of the proposed changes are outlined. A typographical correction will be made to the wording below the figure in 3.1.4.1. An additional typographical correction is turned in by resident Jay Buckley and will also be corrected.

Discussion is held on a new regulation for the checking of backflow prevention devices. The new requirement will apply to all connections to the VDOE water system. A future Public Hearing will be held on the insertion of this new requirement into the Water Ordinance once the final regulations and effective dates are released.

The Board of Commissioners thanks those persons who are present for coming. The attendees thanked the Board for having the meeting and were appreciative of the intent to hold additional public hearings.

At 10:35 am Ron Sandstrom called the Public Hearing to a close and adjourned the meeting.

Respectfully submitted, Nancy E. Cole Administrator

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VILLAGE DISTRICT OF EIDELWEISS COMMISSIONERS MEETING PUBLIC HEARING BUDGET PUBLIC HEARING BOND January 18, 2013

The Board of Commissioners met in the Madison Town Hall Meeting Room on Friday, January 18, 2013 to conduct Public Hearings on the 2013 proposed budget and 2013 proposed Bond Article for the Water System. In attendance were Commissioners Ralph Lutjen, Mark Graffam and Ron Sandstrom. The meeting was taped by Tim Hughes. 12 people were in attendance.

[expand title="Search Text"] 7:00 pm the meeting was called to order by Chairman Ralph Lutjen.
The reasons that a second Public Hearing would be held are outlined. Should a second hearing be held, it would be next Friday, January 25 at 7 pm.

At 7:02 pm Ralph Lutjen opens the Bond Hearing. 2013 Warrant Article 2 is read. This Article is for the replacement of the pumps at Jungfrau Station. This Article proposes the taking of a bond, incurring long term debt of 10 years, in the amount of $165,000. The proposed funding for the bond payment is split 75% Water User Fee and 25% Property Taxes. Alternative funding options are reviewed and discussed. The replacement of the pumps would be a marked improvement for the water system. Replacement of the pumps also moves towards the ability to replace the tanks at Reinach in the future.

A question of funding the project from the Unassigned Fund Balance is raised. It is explained that funding of the water system is not the intended use of the Unassigned Fund Balance, which is primarily tax money. Discussion on a 50/50 split between property tax and water user fee is held. The operational status and age of the pumps is discussed. Future year’s projects are discussed. The plan to upgrade the water system one project at a time as suggested at a prior meeting is Jungfrau pumps; Muddy Beach pumps; Reinach tanks.

At 7:40 Mark Graffam makes a motion to close the Bond Hearing. Ron Sandstrom seconds the motion and the motion passed 3-0.

The Public Hearing on the Budget is opened by Chairman Ralph Lutjen.

Warrant Article 3 on the 2013 Warrant, the Operational/Highway Budget is reviewed. The 2012 appropriation and expenditures are displayed on the budget detail spreadsheet. Individual line items are reviewed and discussed. It is explained that the Jungfrau Bond Payment will be paid in 2013 with unexpended bond proceeds. The reduction in the proposed budget total for 2013 is outlined. The total dollar amount of the budgets over the past 5 years is shown. Line painting is discussed.

The remaining proposed Warrant Articles are reviewed.

Article 5 is for a new truck to replace the 2010 International. The Commissioners outline that the 2010 International is a 2 wheel drive vehicle and will not traverse the hills of the District. The intent is to trade or sell the truck and replace it with a 4 wheel drive International of like hauling capacity. Discussion is held on trucks and the use of chains in the winter.

Article 6 proposes drainage reconstruction to the first 500 feet of Oak Ridge Rd. The engineer’s drawings are reviewed. General discussion on the project is held.

Chip sealing of Eidelweiss Drive and Appenvel Way to Aspen is proposed in Article 7. Costs and average life expectancy of paving with asphalt versus chip sealing to extend the useful years of roads is discussed.

Article 8 is the 2013 Water Budget. Line items and details of 2012 expenditures are reviewed and discussed. Chemical usage and the use of Water Monitors are discussed. The water budget as proposed is less than last year’s budget.

Article 9 is the ability to withdraw up to $50,000 from the Water Line Extension Fund. This article is standard and appears on the Warrant every year.

Article 10 is to allow the Commissioners to replace the grader should it fail this year. A purchase or lease agreement would be pursued with the expenditure to go before the voters next year.

Mark Graffam outlines that the remaining two Articles do not raise funds. Mark Graffam makes a motion to close the Public Hearing. Ron Sandstrom seconds the motion and the motion passed 3-0.

Article 11 is a question on protection of taxpayers against homeowners whose driveways cause damage to a public road. Instances where a driveway was directly related to road damage are discussed. Possible legal issues that can be related to driveways are reviewed and discussed. It is outlined that under NH Statutes, water is declared the common enemy and the laws related to road drainage reflect this. The natural flow of water is allowed to be followed regardless of property ownerships.

Article 12 is a question on pursuing The FireWise Program for the District.

At 9:00 pm Ron Sandstrom makes a motion to adjourn the meeting. Ralph Lutjen seconds the motion and the motion passed 3-0.

Respectfully submitted,

Nancy E. Cole Administrator

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