Annual Meeting Draft Documents

Used to organize annual meeting draft documents

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Summit pump house electrical updates                                       01/25/19

Project Description and Cost Detail        

Scope Described

Upgrade to service panel in pump house with addition of 2 meters and pressure transducers for monitoring of the pressure zone and addition of the pressure zone to the SCADA system.  Upgrade pump contacts, service panel, surge protection and motor controls for booster pumps.  Insulate building with spray foam insulation to increase heating efficiency. 

Project is a priority due to the potential inability to supply water to residents at the Summit of Oak Hill should this station be out of service as a result of electrical failure.  Project will address code deficiencies at the pump house.   

Cost Detail

$30,387.60

Electrical

Wiring for SCADA addition                                           $9,500

SCADA Control panel                                                      $2,220

Add Summit pressure zone to SCADA                      $3,333

Piping                                                                                    $3,500

Piping Pressure Zone                                                      $4,270

Building Insulation                                                           $1,500

General Contractor work                                              $1,000

Contingency 20%                                                              $5,065

Funding will be from $140,133.48 unexpended proceeds of the $204,930 loan authorized at the 2018 Annual Meeting

All figures are from contractor quotation and equipment price from the supplier

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Chocorua pump house overhaul                                                                                                               01/25/19

Project Description and Cost Detail        

Scope Described

Project is designed to correct inadequate piping and controls at the Chocorua pump house. 

Project will place spray foam insulation in station, increasing efficiency for the heat.  Upgrade of piping, electrical and SCADA at the Chocorua pump house including addition of 2 meters.   Upgrade motor controls on booster pumps, upgrade piping to improve flow efficiency and insure consistency of materials used.  

Cost Detail

$30,752.40

Electrical controls and wiring                                                       $6,000

Meters                                                                                                 $3,000

Piping                                                                                                    $9,850

SCADA panel                                                                                      $4,777

Building Insulation                                                                           $1,000

Building repairs following piping upgrade                              $1,000

Contingency                                                                                       $5,125.40

Funding will be from the $140,133.48 unexpended proceeds of the $204,930 loan authorized at the 2018 Annual Meeting

All figures are from contractor quotation and equipment price from the supplier

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Reinach 90,000-gallon cast-in-place concrete tank                     01/25/19

Project Description and Cost Detail        

Scope Described

Replace the two 30,000-gallon steel tanks which failed inspection during 2018 with one 90,000-gallon cast in place concrete tank.  This project will comply with the NH DES water storage requirements as well as create the Reinach Pressure Zone which is needed to supply adequate pressure to the houses at the higher elevations near the Reinach tank.  

Creation of the Reinach Pressure Zone will impact houses located on the upper section of Aspen, Bristenstock, Reinach, Biasca, and Adelboden are all impacted by reduced pressure; 30-35 houses.

This proposal is the lowest cost alternative for replacing the water storage tanks and creation of the Reinach Pressure Zone. 

Cost Detail

$653,400 as shown on Engineer’s Estimate spreadsheet

Funding to be raised from a 20-year bank loan at 3.13% interest with a first year’s payment of $50,300

Figures from Engineer’s Estimate of Probable Construction Costs revised Dec 2018 shown below.

CIP CONCRETE STORAGE TANK PROJECT COST ESTIMATE_12-19-2018Download

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DPW Electrical Upgrade                                                                          01/28/19

Project Description and Cost Detail        

Upgrade of electrical systems and components at the DPW Well site.  This is a high priority as a result of the inability to maintain water supply should the DPW well be out of service due to an electrical failure.  Project corrects noted electrical code deficiencies found during the review by Electrical Engineer. 

Scope Described

Upgrade water system electrical to 480-volt service; add lightening protection for DPW well; upgrade pressure transducers; replace panel with one of proper size and add proper surge protection and grounding; add variable frequency drive control for DPW well; add proper surge protection for water computer in office.

Addition of VFD drive is anticipated to create a significant savings in electric.  In 2018, Jungfrau pump house used 30,978 kw hours where as DPW used 56,417 kw hours as shown on electric usage chart below.  Jungfrau pump house has 2-20 HP pumps where as DPW has only one; yet the DPW pump cost $4,962 more to run per year.

Break even from savings in 13 years.

Break even from line item in 2 years. 

Cost Detail

$77,448.00

Electrical

Pressure transducers and lightening protection                  $8,500

480 Volt Service work                                                                    $4,500

240 Volt Service work                                                                    $7,500

Station upgrades including code corrections                         $16,500

Piping

Pipe and materials                                                                           $6,640

Meters                                                                                                 $3,500

Labor                                                                                                     $2,200

Funding will be from $140,133.48 unexpended proceeds of the $204,930 loan authorized at the 2018 Annual Meeting

All figures are from contractor quotation and equipment price from the supplier

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[gview file="https://vdoe-nh.org/wp-content/uploads/2018/04/2017-Annual-Meeting-Minutes-sign.pdf"]
The Village District of Eidelweiss Annual Meeting was held on Saturday, February 25, 2017. Voting occurred from 5-7 pm with the Deliberative Session beginning at 7 pm.

Present were Moderator Mark Graffam, Clerk Nancy Cole, and Supervisors of the Checklist Emily Shepard, Cheryl Brooks and Jennifer Garside. Also present were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard, and VDOE Attorney Chris Boldt of Donohue, Tucker and Ciandella. 35 people attended.

Polls opened at 5:00 pm by Moderator Mark Graffam.

Article 1: Voting for Officers

Voting for Officers:
One Commissioner (three-year term)
One Treasurer (two-year term)
One Clerk (two-year term)

Polls closed at 7:00 pm.

The Deliberative Session is called to order by Moderator Mark Graffam at 7:06 pm
The Moderator leads the Pledge of Allegiance.
The Moderator reviews the rules for the Meeting.

Moderator Mark Graffam moves to allow non-voters to speak at this meeting, seconded by Jay Buckley.

Motion passed unanimously by voice vote.

Moderator recognizes and introduces Attorney Chris Boldt of DTC.

Results of Article 1 are announced by the Moderator:
Commissioner: Ralph Lutjen
Treasurer: Dinah Reiss
Clerk: Nancy Cole

Article 2: By Petition

To see if the District will vote to change the classification of the Class VI portion of Grachen Drive, referred to as Grachen Extension, to Class V. Note: The end portion of this road has been paved by the residents with proper drainage.

Moderator reads Article 2.

Article moved to floor by Lead petitioner Ed Foley of 20 Grison Road, seconded by Bob Ingram.

Mr. Foley outlines the drainage for the road and upgrades done by the residents.

Nancy Cole moves to amend the Article to read: To see if the District will vote to change the classification of the Class VI portion of Grachen Drive, referred to as Grachen Extension, to Class V following creation of a cul-de-sac at the end of the road, and submission of documentation regarding the road bed work completed by the property owners, seconded by Jay Buckley.

Jay Buckley questions cul-de-sac and pavement preservation requirements for the District. Moderator outlines right of VDOE to maintain pavement at VDOE’s discretion. Discussion on standards to be met when developing cul-de-sac; recommendation to include statement of VDOE Road Standards within amendment is made.

Amendment is voted 6 for, 22 against. Amendment failed

Nancy Cole moves to amend the Article to read: To see if the District will vote to change the classification of the Class VI portion of Grachen Drive, referred to as Grachen Extension, to Class V following creation of a cul-de-sac at the end of the road to VDOE published Road Standards, and submission of documentation regarding the road bed work completed by the property owners, seconded by Mike Smith.

Amendment is voted 25 for, 3 against. Amendment passed.

Article 2 as amended is voted 26 for, 1 against. Article passed.

Article 3: Operating Budget

To see if the village district will vote to raise and appropriate the sum of $497,217 for general municipal operations. Funds for this appropriation shall be raised by withdrawal of $20,000 from the Medical Insurance Capital Reserve Fund and $477,217 by taxation. This article does not include appropriations contained in special or individual articles addressed separately.
Recommended by the Board of Commissioners 3-0.
(Majority vote required)

Executive $12,200
Administration $51,512
Legal Expense $3,400
Employee Benefits $85,127
General Government Buildings $10,433
Insurance $35,850
Regional Association $850
Other General Government $850

Highways & Streets $191,460
Street Lighting $1,250
Parks & Recreation $7,000
TAN Interest $500
Asset Management $1,500
Bond, Jungfrau Forced Main $8,060
Bond, Road Grader $29,227

Bond, Terra Star $23,998
Bond, Oak Ridge Road
$34,000

TOTAL
$497,217

Article moved to floor by Mike Smith, seconded by Jay Buckley.

Moderator reviews budget detail information.
Jay Buckley questions admin salary. Ron Sandstrom outlines Commissioners to do right thing for employees and taxpayers. Charles White makes a statement in favor of salary increase. Bill Copeland outlines paying overtime rather than salary. Dinah Reiss makes a statement supporting admin salary increase, adding that the Administrator is a valuable employee.
Discussion on medical insurance increase; coverage for all three employees this year is outlined.
Ralph Lutjen questions move to 100% coverage. Ron Sandstrom outlines bringing benefits in line with other municipalities.
Jay Buckley questions plan. Limits outlined for VDOE plan at $3,000/$6,000 out of pocket maximums.
Treasurer Dinah Reiss outlines the bond items, years remaining on all loans highlighted. Bill Copeland questions outsourcing road work. Moderator responds not cost effective. Question on overspending the line item for equipment, repairs, maintenance and supplies is received. A new sander for the F-550, heavy equipment repairs in line item outlined.

Mike Smith moves to increase the bottom line to $508,217 with $6,000 being added to salt and $5,000 being added to sand, seconded by Ron Sandstrom.

Amendment voted 20 for 4 opposed. Amendment passed.

Jay Buckley questions why gravel reduced. Ron Sandstrom outlines focus on ditching; better at using the equipment to obtain the best results for the roads.
Asphalt line item discussed. Ron Sandstrom crack sealing equipment for asphalt preservation.
TAN interest line discussed. Jay Buckley questions need for TAN. Treasurer Dinah Reiss discusses need to maintain cash flow with an increase in debt. Timing of loan payments outlined.

Article 3 as amended voted 22 for, 4 against. Article 3 passed in the amount of $508,217.

Article 4: Building Repairs

To see if the District will vote to raise and appropriate the sum of $40,000 for repairs to the Lodge Building. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0.
(Majority Vote required)

Mike Smith moves article to floor, seconded by Bob Ingram.

Moderator Mark Graffam outlines issues noted and looked at within Lodge. Discussion on article, need for repairs to the building.
Question on repairs and potential for selling the building is raised.
Discussion on keeping the building safe for use while owned by the VDOE is held.
Questions on events held at the Lodge. Availability for use by homeowners is outlined. Lodge as an asset outlined.
Discussion on repairs to the entry way and ability to use the $40,000 to make repairs as prioritized for maximizing results is held.

Larry Leonard moves to amend the article to repairs to the mantel beam and chimney flashing in the amount of $10,000, seconded by Jay Buckley.

Statement of unknown overall building safety and condition should a limited repair be done is made by Bob Ingram.
Margaret Scrimger makes a statement for spending nothing rather than reducing the Article amount. Kathy Sandstrom voices agreement to make full repairs.

Amendment is voted 4 for, 23 against. Amendment failed.

Article 4 as written is voted 23 for, 4 against. Article 4 passed in the amount of $40,000.

Article 5: Little Loop Engineering

To see if the District will vote to raise and appropriate the sum of $5,000 for the purpose of engineering, design and permitting for the reconstruction of Little Loop Road.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Mike Smith moves the article to the floor, seconded by Gloria Aspinall.

Discussion on need for permitting from NH DES to perform work within 250 feet of the pond is held.
Gloria Aspinall questions if the VDOE DPW would complete the road work. The engineered design complexity will determine if in the scope of the DPW.

Article 5 is voted 26 for, none against. Article 5 passed in the amount of $5,000.

Article 6: Water Budget

To see if the District will vote to raise and appropriate $145,127 for general operation of the water system. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Executive $2,160
Administration $8,914
Employee Benefits $13,176
General Government Buildings $2,017
Legal Expense $600
Property Liability Insurance $6,150

Regional Association $150
Other General Government $150
Water Services Electricity $23,000

Heat (Propane) $2,250

Testing $6,000
Repairs $42,000

Telemetry System $4,000
Treatment $5,000
Engineering Consulting $3,500
Water Monitoring & Chemical Room $18,000
Bond, Jungfrau Forced Main $8,060
Total $145,127

Mike Smith moves article to the floor, seconded by Ron Sandstrom

Moderator reviews budget detail.

Article 6 is voted 28 for, none against. Article 6 passed in the amount of $145,127.

Article 7: Muddy Beach Upgrade

To see if the District will vote to raise and appropriate the sum of $42,000 for the purpose of upgrades to booster pumps, electronics and piping at Muddy Beach pump house. Funds for this appropriation will come from the Water System Capital Reserve Fund.
Recommended by the Board of Commissioners 2-0-1
(Majority vote required)

Mik Mike Smith moves article to floor, seconded by Margaret Scrimger.

Mike Smith outlines need for upgrades to this this station. Dinah Reiss highlights need to raise
wa water usage fees for projects, stating that these funds may be raised with the water rate.

Mike Smith moves to amend to fund by CRF and water usage fees, seconded by Ron Sandstrom.

ostioBob Ingram questions the dollar amount that will be raised by user fees. The Commissioners will nee need to determine this amount.

Amendment is voted 26 for, none against.

Article 7 as amended is voted 18 for, 6 against. Article 7 passed in the amount of $42,000.

Article 8: Reinach Pressure Zone

To see if the District will vote to raise and appropriate the sum of $16,500 for the purpose of engineering, design and permitting of the Reinach pressure zone for the water system. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 2-1
(Majority vote required)

Mike Smith moves article to floor. Nancy Cole seconds.

Kathy Koziel questions cost for construction. Larry Leonard estimates over $200,000.
Dorothy Wondolowski questions when construction would be done. Within 5 years is outlined.
Pressure and water loss for residents which the District needs to correct is reason for this Article.
Mike Smith states favor for and need for this article so that corrective action for pressure loss at homes can be taken.
Mike Hassey, resident of 1 Bristenstock, speaks in favor of article and outlines difficulties of living with lack of water pressure and flow. The water pressure at Mr. Hassey’s house only occasionally reaches 28 psi; 32 is minimum. At times, only a slight trickle of water is available.
Jay Buckley discusses started with engineering, raises question of liability for Oak station replacement booster pumps. No known liability exists.

Article 8 is voted 23 for, 2 against. Article 8 passed in the amount of $16,500.

Article 9: Water Tank CRF

To see if the District will vote to establish a Water Tanks Capital Reserve Fund under the provisions of RSA 35:1 for water system tanks and to raise and appropriate the sum of $20,000 to be placed in this fund. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority Vote Required)

Mike Smith moves article to floor second Ron Sandstrom.

Ron Sandstrom statement of saving for tanks.
Jay Buckley recommends review of tank lining as project next year.
Stan Wondolowski questions if there is a difference from other CRF? Yes, tank specific.
Dorothy Wondolowski questions Treasurer if positive to have a separate fund for tanks and is informed yes, there is an advantage.

Article 9 is voted 24 for, 1 against. Article 9 passed in the amount of $20,000.

Article 10: Water Extension Fund

To see if the District will vote to raise and appropriate the sum of $50,000 for the purpose of making and repairing connections to the water system, extending or repairing water lines and making general improvements to the water system and to authorize the withdrawal of $50,000 from the Water Extension Fund created for that purpose.
Recommended by the Board of Commissioners 3-0

Jay Buckley moves the article to the floor, second Mike Smith.

Article 10 is voted for unanimously. Article 10 passed in the amount of $50,000.

To Act upon any other business that may lawfully come before this meeting;

Recommendation for protection of the ponds is introduced as follows:

Whereas, VDOE property values, enjoyment, wildlife health, and pride of community, are directly related to the water quality of the Pea Porridge Ponds;
Whereas, the EPOA has conducted extensive testing and data recording, as part of a NH DES Volunteer Lake Assessment Program, of the Pea Porridge Ponds since 1996;
Whereas, the collected data indicates to the EPOA testers that the Pea Porridge Ponds’ water quality is better than the NH average today;
Whereas, data comparisons of recent years show a concerning trend of decrease of overall water quality by multiple factors – now is the time to start preventative measures;
NOW, THEREFORE LET IT BE RESOLVED THAT the 2017 Legislative Body of the VDOE advises the VDOE Board of Commissioners to accomplish the following:
1. Adopt a detailed policy on minimizing pond water damage from road deicing.

2. Adopt a Storm Water Management Plan and policies for the VDOE.

3. Support the education of VDOE Property Owners and the surrounding communities of the Pea Porridge Ponds on Best Road and Shore Land Management Practices for protecting pond water quality.

4. Prepare warrant articles and budgets related to Storm Water Management and Pond Water Quality Protection for the 2018 VDOE Annual Meeting Warrant.
Article moved by Ralph Lutjen, seconded by Jay Buckley

Ralph Lutjen outlines the need to protect ponds now.
Vote for recommending adoption of Best Management Practices for protection of the ponds. If all would begin to work together now, the ponds may be kept from further degradation.

Article is voted 25 for, none against. Recommendation to the Commissioners passed.

Mary O’Neil states that the VDOE should do everything possible to fix the water issue and help the residents of 1 Bristenstock.

At 9:47 pm Moderator Mark Graffam dissolves the meeting.

Respectfully submitted,

Nancy E. Cole
VDOE Clerk

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The Village District of Eidelweiss Annual Meeting is tonight at the Madison Elementary School gymnasium (Noyes Hall).
Voting for officers will be from 5 pm to 7 pm with the deliberative session to begin at 7 pm for voting on all other articles within the warrant. The warrant and budget are posted under Notices on the website.
The Commissioners ask for your support of the water bond for needed improvements to be made while leveling the water rate.

See you tonight!

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The Commissioners ask for your yes vote on Article 2- the bond article. The Village water system faces numerous risk factors that if not addressed will result in future high cost emergency actions and disruptions in service. Historical management of the water system assets has focused on incremental improvements. This has been a result of an emphasis of keeping the water bill at level that was non-controversial to the users. Unfortunately, we now have to face significant projects that are essential to future reliable operation.
The projects include:
• Storage tanks- Many of our storage tanks are over 60 years old. If left without projects to repair and line with sealant, they will fail in the future. The total cost of inspection and lining of the tanks is at $200,000.
• PRV and isolation valves- Additions and replacement of pressure reducing valves and isolation valves are essential in responding to leaks in an efficient time. These additions will have an immediate reduction in electric costs.
• Reinach Phase 1- Currently the system is unable to provide service at the state mandated minimum to several zones. The first phase modifies the piping system to permit upgrade to higher water pressure.
• Electrical upgrades- The system has electrical code deficiencies and inadequate electrical grounding. The system has been damaged by electrical storms. Failure to address this deficiency could result in very costly repair costs.
• Muddy Beach Phase 2- The completion of Muddy Beach pump station will result in insuring a reliable second source well. This project will result in providing water in the event of disruption to the first source of water- the DPW well.
• SCADA- All upgrades should be made when the electrical upgrades are made to be most cost effective. Jungfrau, Oak and Muddy Beach have had proper electrical surge protection and SCADA upgrades completed as we updated those pump houses.
• Security Locks- The security of the pump stations is essential. The upgrade to identify any access to the pump station will permit a response to any unauthorized incursion.

The bond permits the undertaking high priority projects while permitting the water bill to continue to be at an acceptable level of approximately $500. The bond recommended is interest only for three years. This is the period during which the projects are underway. Then there is twelve years of loan payments. The bond financing enables the Village to keep the system operating reliably by accomplishing the necessary projects without creating extraordinary increases in the water bill. Several of the projects increase efficiency by reducing electricity usage. Cost savings will be significant. Better control of the pumps is one of these elements.

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The Village District of Eidelweiss Annual Meeting will be held Saturday, February 24th, 2018. Meeting will be held at Noyes Hall (the gymnasium) in the Madison Elementary School. The polls for voting for officers will be open from 5 pm to no earlier than 7 pm. The deliberative session will begin at 7 pm.

The 2018 Warrant for the Annual Meeting and 2018 NH Department of Revenue MS 636 Budget form have been posted on the District website front page as Notices. The Commissioners encourage submission of any questions regarding any of the Articles or budget lines to the office at: office@vdoe-nh.org

We hope you plan to attend!

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[gview file="https://vdoe-nh.org/wp-content/uploads/2018/02/2018-Warrant-final.pdf"]
Village District of Eidelweiss Village
New Hampshire
Warrant 2018

To the inhabitants of the Village District of Eidelweiss in the Town of Madison in the County of Carroll in the State of New Hampshire qualified to vote in District affairs.

You are hereby notified and warned to meet in the Noyes Gymnasium at the Madison Elementary School in Madison, NH on February 24, 2018 with polls to open for voting on Article 1 at 5:00 pm and to close no earlier than 7:00 pm. The deliberative session will begin at 7:00 pm at which time action will be taken on the remaining articles on this Warrant.

Article 01: Voting for Officers
Voting for Officers:
One Commissioner (Three-year term)
One Moderator (Two-year term)

Article 02: Water system repairs
To see if the District will vote to raise and appropriate the sum of $525,000.00 (gross budget) for repairs and upgrades to the water system over a three year period of withdrawal, and to authorize the issuance of not more than $525,000.00 of bonds or notes in accordance with the provisions of the Municipal Finance Act (RSA 33) over the three year withdrawal period, and to authorize the municipal officials to issue and negotiate such bonds or notes and to determine the rate of interest thereon. Further, to raise and appropriate the amount of $12,129.00 for the first year's payment. Funds for this appropriation will be raised by water user fees, backed by taxation if necessary. This article will be non-lapsing.
Recommended by the Board of Commissioners 3-0
(2/3 ballot vote required)

Article 03: Operating Budget
To see if the village district will vote to raise and appropriate the sum of $508,716 for general municipal operations. Funds for this appropriation will be raised by taxation. This article does not include appropriations contained in special or individual articles addressed separately.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 04: Lodge Repairs
To see if the District will vote to raise and appropriate the sum of $12,400 for the purpose of repairs to the Lodge, including siding. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 2-1
(Majority vote required)

Article 05: Little Loop Road drainage
To see if the District will vote to raise and appropriate the sum of $20,000.00 for the purpose of drainage improvements on Little Loop Road. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 06: Storm Water Management
To see if the District will vote to raise and appropriate the sum of $7, 800.00 for the purpose of completing a storm water management drainage study, with $7,800 to come from the Road Construction Capital Reserve Fund with no amount to come from general taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 07: Eidelweiss Drive/Thusis Beach drainage
To see if the District will vote to raise and appropriate the sum of $10,000.00 for the purpose of correcting drainage for Eidelweiss Drive at Thusis Beach for storm water management. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 08: Sherriff's Contract
To see if the District will vote to ratify the Sherriff's contract renewal from October 24, 2017 through March 31, 2023 for use of the cabana building and site for an emergency dispatch repeater station.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 09: Mailboxes
To see if the District will vote to raise and appropriate the sum of $10,800.00 for the purpose of upgrading the mailbox area on Huttwil Drive with additional mailboxes, roof repair and bulletin board repair. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 10: Highway Equipment CRF
To see if the District will vote to raise and appropriate the sum of $25,000.00 to be added to the previously established Highway Equipment CRF. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required.)

Article 11: Water Budget
To see if the District will vote to raise and appropriate the sum of $153,090.00 for the general operation of the water system.
Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 12: Name agents for Tank CRF
To see if the District will vote to appoint the Board of Commissioners as agents to expend from the Water Tank Capital Reserve Fund previously established in 2017.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 13: Water System Pipe Replacement CRF
To see if the District will vote to establish a Water Pipe Improvement Capital Reserve Fund under the provisions of RSA 35:1 for replacing water system main lines and connections and to raise and appropriate the sum of $20,000.00 to be placed in this fund. Further, to name the Board of Commissioners as agents to expend from said fund. Funds from this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority Vote Required)

Article 14: Water Extension Fund
To see if the District will vote to raise and appropriate the sum of $50,000.00 for the purpose of making and repairing connections to the water system, extending or repairing water lines and making general improvements to the water system and to authorize the withdrawal of $50,000 from the Water Extension Fund created for that purpose.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 15: Reinach Pressure Zone
To see if the District will vote to raise and appropriate the sum of $55,000.00 for the purpose of phase 1 connections for creation of the Reinach Pressure zone. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 16: Muddy Beach Phase 2
To see if the District will vote to raise and appropriate the sum of $21,450.00 for the purpose of completion of Phase 2 of Muddy Beach station rehabilitation. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 17: Reinach and Summit Tank linings
To see if the District will vote to raise and appropriate the sum of $126,000.00 for the purpose of lining water system storage tanks. Funds for this appropriation will be $20,000.00 from the Tank Capital Reserve Fund and $106,000.00 by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 18: Jungfrau and Chocorua Tank Inspections
To see if the District will vote to raise and appropriate the sum of $11,650.00 for the purpose of inspecting the tanks at Jungfrau and Chocorua pump houses with $11,650 to come from the Water System Capital Reserve Fund and no amount to come from general taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 19: Water Tank CRF deposit
To see if the District will vote to raise and appropriate the sum of $20,000.00 to be added to the previously established Water Tank Capital Reserve Fund. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required.)

Article 20: Pressure Reduction Valve pits
To see if the District will vote to raise and appropriate the sum of $32,700.00 for the purpose of updating and installing new PRV pits with meters at Upper Lakeview and DPW for the water system. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 21: Pump House electrical updates
To see if the District will vote to raise and appropriate the sum of $65,826.00 for the purpose of updating and repairing electrical supply equipment at the DPW well site including needed SCADA and piping upgrades to support the electrical updates. Funds for this appropriation will be raised by water user fees.
Recommendation by the Board of Commissioners 3-0
(Majority vote required)

Article 22: Pump House security
To see if the District will vote to raise and appropriate the sum of $12,500.00 for the purpose of security for pump houses.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 23: Petitioned Article
Petitioned Article: Petitioned by Lori Irwin et al
To see if the District will vote to reclassify the Class VI section of Burgdorf Drive from the intersection with Konstanz Place to Grandval Way as Class V, and to reclassify the Class VI section of Grandval Way from the intersection with Burgdorf Drive to Grison Road as Class V.
(Majority vote required)

To deal with any other business that may lawfully come before this meeting.

Given under our hands, February 6, 2018
We certify and attest that on or before February 8, we posted a true and attested copy of the within Warrant at the place of meeting, and like copies at Huttwil bulletin board, office bulletin board, Madison Post Office, Madison Library, and Madison Town Hall, and delivered the original to the District Clerk
Printed Name Position Signature
Michael Smith Commissioner – Chair
Ronald Sandstrom Commissioner
Ralph Lutjen Commissioner