VILLAGE DISTRICT OF EIDELWEISS
Commissioners Meeting
Wednesday November 10th, 2021-Draft
The Board of Commissioners met at 9:00am on Wednesday November 11th, 2021.
In attendance for the public meeting are Commissioner Kathy Koziell (KK), Commissioner Jay Buckley (JB), Donna MacKinnon (DM)- Administrator, Diana Reiss (DR)-Treasurer, Meeting videotaped by Madison TV
Commissioner JB calls the meeting to order at 9:01am
KK asks if MS is attending, DM states that MS was in the office yesterday and will try and make it
JB makes a motion to approve the agenda, KK 2nds, passes 2-0
JB makes a motion to approve the minutes from 11/4/2021, KK 2nds, JB wants to add “that Ian confirmed the possibility that the X-Country water main may be partially on private property”. KK 2nds amendment, passes 2-0, amended minutes passes 2-0
JB makes a motion to approve the non-public from 11/4/2021, KK 2nds passes 2-0
JB makes a motion to approve the manifest in amount of $10,437.31, KK 2nds, passes 2-0
DM contacted Sharon Monroe regarding books overflowing the Little Library
DM contracted Bob Boyd and he stated that the Class VI waiver stayed with the property and therefore the property owner does not need to file additional waiver when property changes hands.
DM states that at 23 Huttwil there was a new septic in 2020. Ian, at last week meeting, stated he had made a site visit and is concerned that there may still be a problem. Bob Boyd stated that DES should be contacted regarding septic issues. KK makes a motion to contact DES regarding condition of septic at 23 Huttwil, JB 2nds, will provide contact info to the office. Passes 2-0 DM confirmed that theDistrict will get past due water bill paid from the closing of 46 Huttwil. Discussion on the Dam OMR completed form is due12/31/21, Pond Level Policy Plan, and action item of clearing away brush from the DAM needs to be documented. JB will reach out to Tricky Tree to do clearing around the Dam.
Discussion on Eastern Analytical quote, JB will compare to Granite State’s pricing.
Discussion on Annual Meeting being held in the morning or the evening, Moderator Bob Ingraham stated the evening gets a better turn out. JB makes a motion to schedule the 2022 Annual meeting for March 5th, polls open 4pm-6pm and deliberative session 6pm-10pm. KK 2nds, passes 2-0
Discussion on the Reinach Project, just received correspondence from Dubois & King and they have yet to begin working on the pressure issues on Upper Lakeview for the installation of additional PRV pits. District submitted the contract 8 weeks ago. R Skarinka is back assisting DES and contacted the office for an update on the Reinach Project. JB let him know the contents of the communication that was sent to Jones & Beach regarding punch list items and lack of deliverables and lack of action by Dawsons.
KK suggests we select a day for the Budget Hearing and add public hearing on ordinance changes to that date. Discussion that proposed Driveway ordinance amendment should be sent to attorney for review. KK will draft correspondence for the office. JB makes a motion to schedule the Budget Hearing on January 28th at 7pm, KK 2nds passes 2-0, JB reached out to Ron Briggs regarding status of work at the Lodge.
Surveyors from Horizon Engineering will be in the District on Nov 16th to begin GPS of the primary valves, PRVs and CSVs etc. Office will send an email blast that this will be taking place.
KK asks to schedule a budget work session, December 15th is selected, time TBD.
JB makes a motion to have Ian purchase 2 new dataloggers for the water system for up to $800 for 2. KK 2nds, passes 2-0.
Discussion on email from Ralph Lutjen, his concern is that a culvert is directing water on to a lot (26 St Moritz) that he is trying to sell, this makes it difficult to site a septic system. KK asks how long that culvert has been there, JB states it was part of the original layout of District roads and the water is an active stream. Discussion that this in not the Districts responsibility, JB will draft an email for the office.
Discussion on 32 Bristenstock, driveway being “flooded”, this is due to a culvert that was damaged by Dawson during water main installation, they believed it was non-functioning. Reply that we are aware of the problem scheduled for repair in the Spring.
KK discusses that she had Andrew Harteveldt at the office for 2 hours, he updated the SCADA interface with our internet phone to assist in calling out alarms, configured the new printer to have FAX capability, reviewed the NEST security camera recordings for proper settings, updated JAVA Script for access to Carroll Registry of Deeds. KK worked with Dave from Simply water and identified 33 CSV. Approximately 130 have been done.
Dr. Davit on Grachen Road Ext was concerned that the brush cutting for the X-County water main crossed on his property which was recently survey, his true concern was where the actual water main was located. JB walked the property with owner and stated Granite State Rural will be asked to identify the actual location of this water main.
There were 3 91-A requests this past week for a total of 30 mins of admin time.
Discussion with Dinah Reiss regarding the process of having the second check book for the water related bills and how to do the splits between operating and water budgets. DM states that she is having a conference call with the Auditor and Cats Booking Service to discuss the details of separating the funds.
DM states that she would like to be involved, DM will contact her.
JB makes a motion at 10:30am to enter non-public per RSA 91-A:3,II (b) – employee hiring, KK 2nds, passes 2-0
Re-enter Public session at 11:01am,
Discussion on update of the employee handbook, KK will draft language
JB makes a motion to adjourn at 11:05am, KK 2nds, passes 2-0
Respectfully submitted,
Kathy Koziell, Commissioner