Author Archives: support_c37f

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F-550 replacement                                                                          01/25/19

Project Description and Cost Detail        

Scope Described

This warrant article proposes to replace the existing 2012 Ford F-550 with a Dodge Ram 5500 chassis and to be up-fitted with a dump body, plow and associated equipment to include a hydraulic sander. The existing Ford F-550 has reached the end of its useful life and has seen significant increase in maintenance costs.  Truck is a safety issue for the crew.  As well the existing plow is not considered commercial grade and has experienced extensive repairs, the replacement equipment is commercial and rated for municipal operations and verified through recent best practices with similar municipal operations. The existing sander is electric and the replacement will be hydraulic with all operations coordinated through the new Dodge Ram 5500 cab.

Keeping the existing plow and equipment with the old Ford F-550 insures the Village District of Eidelweiss will receive the highest value on outright sale or trade-in for the existing vehicle to lower the replacement cost of the F-550.

2019 F-550 MSRP is $52,000 to $58,170 depending on model.  As this cost difference between the base trucks is nominal, purchase of the heavier duty Dodge 5500 is recommended.  The 5500 will carry a larger sander and will support a wing plow, both of which are extremely beneficial for snow plow operations.

Failure to replace truck will be detrimental to winter plow operations as only one sander would be in service for all roads at both summits.  It is very high risk to place plow equipment in a run to failure mode as it increases risk to the safety of both the road traveling public and the DPW crew. 

Cost Detail

truck                                      $56,935

outfitting                             $43,680

Total                                      $100,615

Use $15,000 CRF            -$15,000

Total to be raised             $85,615*

Funding to be raised from a 5-year bank loan at 3.5% interest with a first year’s payment of $19,000.00

Proceeds from Trade or sale of F-550 truck, plow and sander will be placed into the Highway Equipment CRF. 

All figures are from dealer quotation and equipment price from the supplier

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Upper Lakeview/Rigi Pressure Reducing Valve (PRV)                      01/25/19

Project Description and Cost Detail        

Scope Described

Update PRV set up by separating the lines between the zones covered by this PRV.  This project is a high priority as customers are negatively impacted by water pressures in this zone.  Separating the lines will allow for reduction of pressure to customers on Lakeview and Oak Ridge while maintaining and supplying adequate pressure to customers on Upper Lakeview.   

Separation of lines into 3 segments complies with the 2005 Water System Master Plan as well as allows for improved metering of zone to aid in leak detection and updates valve access when reading meter.  Also allows for improved access when an adjustment is needed to the PRV for pressure stabilizing within zone. 

Cost Detail

$36,140 for PRV pit #1

Excavation (3 days)                                         $9,500

Vault with ladder                                             $7,600

Meters                                                                 $1,150

Piping                                                                    $7,700

Ledge removal (if needed)                           $5,000

Contingency                                                       $5,190

PRV pit #1 proposed for 2019; remaining work to be proposed for future years.

Remaining work for this zone:

 $34,700 for PRV pit #2

$34,700 for PRV pit #3

Funding will be from water usage fees. 

All figures are from contractor quotation and equipment price from the supplier; ledge blasting is estimated.  If the $5,000 for ledge removal is not used, the funds will be placed into the water system Capital Reserve Fund. 

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Muddy Beach 5,000-gallon tank replacement                               01/25/19

Project Description and Cost Detail        

Scope Described

This warrant article proposes to replace the existing Muddy Beach 5,000-gallon tank in 2019. Muddy Beach is the secondary source of water for the District and supplies 15 to 20% of the water needs for the Village District.

The tank at Muddy beach is not a water storage tank by today’s standards, it is actually a WW II marine buoy modified years ago for the Village District water supply. The existing modified vessel does not have an access panel for inspection and cannot be re-lined. State recommendations (regulations do not apply to tanks under 10,000 today) recommend all water tanks be inspected this cannot be accomplished with the existing unit. Replacing this vessel with a new tank is a Village District priority to secure water from a secondary source prior to completing work on other water system components to insure minimal impact on the district residents.

Expending funds on old equipment that has not been inspected is not viewed to be in the best interest of the District, therefore, replacement with a known entity that will be properly maintained for maximum life expectancy is recommended. 

Capital Improvements completed at Muddy Beach well in the last few years allowed Muddy Beach to supply the District with water during the recent 4-day DPW well outage which included two of the highest water usage days annually.  

Cost Detail

$35,000

5,000-gallon tank & materials                                     $19,100

Labor                                                                                     $11,300

Contingency                                                                       $2,730                  

Funding will be from the Water Tank Capital Reserve Fund

All figures are from contractor quotation and equipment price from the supplier

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Summit pump house electrical updates                                       01/25/19

Project Description and Cost Detail        

Scope Described

Upgrade to service panel in pump house with addition of 2 meters and pressure transducers for monitoring of the pressure zone and addition of the pressure zone to the SCADA system.  Upgrade pump contacts, service panel, surge protection and motor controls for booster pumps.  Insulate building with spray foam insulation to increase heating efficiency. 

Project is a priority due to the potential inability to supply water to residents at the Summit of Oak Hill should this station be out of service as a result of electrical failure.  Project will address code deficiencies at the pump house.   

Cost Detail

$30,387.60

Electrical

Wiring for SCADA addition                                           $9,500

SCADA Control panel                                                      $2,220

Add Summit pressure zone to SCADA                      $3,333

Piping                                                                                    $3,500

Piping Pressure Zone                                                      $4,270

Building Insulation                                                           $1,500

General Contractor work                                              $1,000

Contingency 20%                                                              $5,065

Funding will be from $140,133.48 unexpended proceeds of the $204,930 loan authorized at the 2018 Annual Meeting

All figures are from contractor quotation and equipment price from the supplier

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Chocorua pump house overhaul                                                                                                               01/25/19

Project Description and Cost Detail        

Scope Described

Project is designed to correct inadequate piping and controls at the Chocorua pump house. 

Project will place spray foam insulation in station, increasing efficiency for the heat.  Upgrade of piping, electrical and SCADA at the Chocorua pump house including addition of 2 meters.   Upgrade motor controls on booster pumps, upgrade piping to improve flow efficiency and insure consistency of materials used.  

Cost Detail

$30,752.40

Electrical controls and wiring                                                       $6,000

Meters                                                                                                 $3,000

Piping                                                                                                    $9,850

SCADA panel                                                                                      $4,777

Building Insulation                                                                           $1,000

Building repairs following piping upgrade                              $1,000

Contingency                                                                                       $5,125.40

Funding will be from the $140,133.48 unexpended proceeds of the $204,930 loan authorized at the 2018 Annual Meeting

All figures are from contractor quotation and equipment price from the supplier

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Reinach 90,000-gallon cast-in-place concrete tank                     01/25/19

Project Description and Cost Detail        

Scope Described

Replace the two 30,000-gallon steel tanks which failed inspection during 2018 with one 90,000-gallon cast in place concrete tank.  This project will comply with the NH DES water storage requirements as well as create the Reinach Pressure Zone which is needed to supply adequate pressure to the houses at the higher elevations near the Reinach tank.  

Creation of the Reinach Pressure Zone will impact houses located on the upper section of Aspen, Bristenstock, Reinach, Biasca, and Adelboden are all impacted by reduced pressure; 30-35 houses.

This proposal is the lowest cost alternative for replacing the water storage tanks and creation of the Reinach Pressure Zone. 

Cost Detail

$653,400 as shown on Engineer’s Estimate spreadsheet

Funding to be raised from a 20-year bank loan at 3.13% interest with a first year’s payment of $50,300

Figures from Engineer’s Estimate of Probable Construction Costs revised Dec 2018 shown below.

CIP CONCRETE STORAGE TANK PROJECT COST ESTIMATE_12-19-2018Download

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DPW Electrical Upgrade                                                                          01/28/19

Project Description and Cost Detail        

Upgrade of electrical systems and components at the DPW Well site.  This is a high priority as a result of the inability to maintain water supply should the DPW well be out of service due to an electrical failure.  Project corrects noted electrical code deficiencies found during the review by Electrical Engineer. 

Scope Described

Upgrade water system electrical to 480-volt service; add lightening protection for DPW well; upgrade pressure transducers; replace panel with one of proper size and add proper surge protection and grounding; add variable frequency drive control for DPW well; add proper surge protection for water computer in office.

Addition of VFD drive is anticipated to create a significant savings in electric.  In 2018, Jungfrau pump house used 30,978 kw hours where as DPW used 56,417 kw hours as shown on electric usage chart below.  Jungfrau pump house has 2-20 HP pumps where as DPW has only one; yet the DPW pump cost $4,962 more to run per year.

Break even from savings in 13 years.

Break even from line item in 2 years. 

Cost Detail

$77,448.00

Electrical

Pressure transducers and lightening protection                  $8,500

480 Volt Service work                                                                    $4,500

240 Volt Service work                                                                    $7,500

Station upgrades including code corrections                         $16,500

Piping

Pipe and materials                                                                           $6,640

Meters                                                                                                 $3,500

Labor                                                                                                     $2,200

Funding will be from $140,133.48 unexpended proceeds of the $204,930 loan authorized at the 2018 Annual Meeting

All figures are from contractor quotation and equipment price from the supplier

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VILLAGE DISTRICT OF EIDELWEISS

Asset Management Committee Meeting

December 17th, 2018

The Asset Management Committee met at 1:00pm exactly on Monday, December 17th, 2018.  In attendance were Committee members, Nancy Cole, Tommy Gunn, Mike Smith and Ralph Lutjen.  Dinah Reiss was not present. No guests were in attendance. The meeting was filmed.

At 1:02 pm the meeting was called to order by Chairwomen Nancy Cole.

Chairwomen Nancy Cole passed out documents to include the Agenda, Updated CIP plan and warrant article drafts for review.

Mike Smith makes a motion to accept the agenda as presented, Ralph Lutjen seconds and all vote yes.

Mike Smith makes a motion to accept the minutes as presented from the Asset management meeting of December 11th, 2018, Ralph Lutjen seconds and all present vote yes.

Chairwomen Nancy Cole notes that the agenda now includes language for Public Comment, noting “Public comments may be heard at the conclusion of the meeting based on available time” no longer requiring a specific motion, all are in agreement.

The purpose of today’s meeting and sole agenda topic was the 2nd review of draft project write ups to be presented at the annual meeting in February of 2019 and presented to the commissioners on Tuesday, December 18th, 2018. The final draft review of the content and edits we discussed for all current, fourteen (14), projects. Minor edits from today’s meeting will be made prior to the Commissioners meeting on Tuesday December 18th, 2018.  The plan, once approved by the commissioner’s, is to post on the Village District website for voter review prior to the annual meeting. 

Summary of project plans:

Ralph Lutjen motions for all road projects to be submitted to the commissioners for recommendation to be included in the 2019 warrant articles, Mike Smith Seconds, all vote yes, motion passes.

Water Priorities to be presented to commissioners:

  1. Ralph Lutjen recommends we move forward to recommend the proposed project to replace the Muddy Beach tank. To be funded from the capital reserve fund. Mike Smith Seconds, all vote yes, motion passes.
  • Ralph Lutjen recommends we move forward to recommend the proposed project to provide upgrades to the DPW Electrical System. To be funded from the existing loan. Mike Smith Seconds, all vote yes, motion passes. 
  • Ralph Lutjen recommends we move forward to recommend the proposed project to overhaul the Chocorua Pump House. To be funded from the existing loan. Mike Smith Seconds, all vote yes, motion passes.
  • Ralph Lutjen recommends we move forward to recommend the proposed project to overhaul the Summit Pump House. To be funded from the existing loan. Mike Smith Seconds, all vote yes, motion passes.
  • Ralph Lutjen recommends we move forward to recommend the proposed project to implement the Upper Lakeview / Rigi Pressure Reducing Valve (PRV) and water line separation. To Be funded from annual water fees. Mike Smith Seconds, all vote yes, motion passes.
  • Ralph Lutjen recommends we move forward to recommend the proposed project to recommend the tank replacement of the Reinach Tanks to be included as a 2019 warrant article.  Mike Smith Seconds, all vote yes, motion passes.

Public Comments / Questions: None as no one was present

At 2:10 pm Ralph Lutjen makes a motion to adjourn the meeting, Mike Smith seconds. Motion passed unanimously with all members voting yes.

The next meetings will be held on Thursday January 24th, 2019 @ 1:00 PM.

Respectfully submitted,

Tommy Gunn

Committee Member

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VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting             

January 15, 2019

The Board of Commissioners met at 8:00 am on Tuesday, January 15, 2019.  In attendance were Commissioners Mike Smith and Ron Sandstrom.  Also present were Kelly Robitaille (hwy), Ian Hayes (water operator).   and residents Adam Leiser and Kathy Koziell.  The meeting was filmed for Madison TV by Tim Hughes.                      

At 8:00 am the meeting was called to order by Chairman Mike Smith.     

1. Agenda

Ron Sandstrom makes a motion to approve the agenda.  Mike Smith seconds.  Motion passed 2-0.   

The action list is reviewed and discussed. 

2. Highway Department Report 

Kelly Robitaille reports that the Terra Star is going in for repairs.  This is not a warranty repair. 

Kelly Robitaille reports that chains are needed for the 7400; rear chains are $461 and front chains are $440.  Mike Smith makes a motion to approve up to $925 for chains.  Ron Sandstrom seconds.  Motion passed 2-0. 

Grader chains are also needed.  Cost is $800 for a rear set.  Mike Smith makes a motion to approve up to $825 for chains for the grader.  Ron Sandstrom seconds.  Discussion on the use of the grader during storms and need for chains.  Kelly Robitaille reports that chains have been used on the grader since it was purchased.  This is the first replacement.  Discussion on winging back and pushing back snow for additional room for storms.  Motion passed 2-0. 

The F-550 is discussed.  The drive shaft has broken.  Initial review shows that the truck may have additional repairs needed.  Truck may not be available this weekend.  Terra Star will be available as that is the more critical truck for plowing.  Last week the F-550 broke a rear spring.  Kelly Robitaille reports that the F-550 is approaching end of useful life. 

An additional load of salt has been ordered under the existing PO. 

Part time employee Tony Eldridge will be used during this weekend’s predicted storms. 

Ron Sandstrom thanks Kelly Robitaille for the improvements in snow plowing over the last few years.  

3. Water

Ian Hayes joins the meeting.  The well pump at DPW has been changed.  DPW well is up and running.  Emergency plan will be updated to reflect D.L. Maher as the company for DPW well repairs.  Water outage did occur because Muddy Beach could not keep up with demand over the Holiday weekend.  Outage occurred while the DPW well pump was being replaced, so outage was able to be minimized.  Discussion continues on Muddy Beach capacity and ability.  Improvements in available information due to SCADA improvements are discussed.  Discussion continues on protection for the DPW well and the need to upgrade that protection for the functioning of the water system.  Putting the well pump on a 10-year replacement plan is discussed.  Adding an additional source of water is recommended by Ian Hayes.  Having the well pump on hand saved the District a long-term outage.  On peak usage, Muddy Beach should be considered a 4-day supply. 

pH levels are discussed.  Last lab reading is 6.8.  Ian Hayes outlines that a pH meter in line from the DPW well site would be beneficial.  The repairs and cleaning of the chemical injection system will be done today.  Mike Smith makes a motion to have Ian Hayes attend the Annual Meeting.  Ron Sandstrom seconds.  Motion passed 2-0. 

Ian Hayes outlines the violations that DES can place on the District for low pressure in the Reinach zone.  Creating this pressure zone is primary importance for the water system. 

Ron Sandstrom questions the water rate at Rockhouse Mountain; Ian Hayes believes it is close to $1,100 annually.  Discussion ensues on cost of running the water system, VDOE historically has been below the average rate in NH.           

4. Administration

Mike Smith will hold a safety meeting today. 

Treasurer’s report for balances of all accounts is needed for the Annual Meeting.  Mike Smith makes a motion to have Nancy Cole put the material together.  Ron Sandstrom seconds.  Motion passed 2-0. 

Asset Management meeting is scheduled for Thursday, January 24 at 1 pm.  

Mike Smith makes a motion to approve payroll in the amount of $7,881.11.  Ron Sandstrom seconds.  Report and time cards are reviewed and discussed.  Motion passed 2-0. 

2019 Warrant is reviewed.  Updates to the wording on articles is reviewed and discussed.  The order of the warrant is discussed.  Moving the ballot questions to the beginning of the warrant is discussed.  Mike Smith makes a motion to move Articles 12, 13 and 14 to 4-5-and 6.  Articles 2 and 3 will be swapped.  Ron Sandstrom seconds.  Motion passed 2-0. 

Ron Sandstrom makes a motion to post the warrant on the website.  Mike Smith seconds.  Motion passed 2-0. 

Discussion is held on the update to the budgets, separating out the bonus line.  Total increase for the proposed 2019 budgets is 4.24% increase. 

Presentation for the budget hearing for Friday night is reviewed.  Kathy Koziell questions the format, questions/comments will be allowed.  Ron Sandstrom makes a motion to use the presentation Friday night.  Mike Smith seconds. Motion passed 2-0.    

5.  Accounts Payable

6.  Minutes

Mike Smith makes a motion to approve the minutes of 12-28.  Ron Sandstrom seconds.  Motion passed 2-0. 

Mike Smith non-pub 12-28. Ron Sandstrom 2-0. 

Mike Smith makes a motion to approve the minutes of 1-8.  Ron Sandstrom seconds.  2-0.    

7. Commissioners Reports

8. Signature Items  

Mike Smith makes a motion to sign the request for insurance status information for the 2018 audit.  Ron Sandstrom seconds.  Motion passed 2-0.

9. Correspondence

Adam Leiser has sent a request for discussion of the Little Loop project.  Mike Smith states no easements have been received.  Ralph Lutjen is handling the pricing.  Once easements are completed, pricing will be updated.  Mr. Leiser interrupts the meeting with questions and comments regarding this project. 

Adam Leiser has requested the back up documentation for the cost of the Muddy Beach tank replacement project under 91-A.  Information has been sent. 

NH Municipal Association has sent two Legislative Bulletins.  

10. Scheduled Appearances    

11.  Other Business   

NH DES water rate survey is reviewed.  Most recent survey found on the DES website is from 2015 and shows the average water rate in NH as $473.60. 

At 9:35 am Mike Smith makes a motion to adjourn the meeting.  Ron Sandstrom seconds.  Motion passed 2-0. 

Respectfully submitted,

Nancy E. Cole

Administrator

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January 2019

  1. Upcoming events.
  2. Featured Topic (Challenges)
  3. Breaking News and Current Events
  4. Rumors and Corrections
  5. Water Bill Reminder
  6. Tax Bill Reminder
  7. Website updates
  8. How to contact the District of Eidelweiss District office and the Commissioners.
  9. Links to Commissioners and Committee Meeting minutes.

Upcoming events

  • Feb 12, 2019 1:00 pmAsset Management meeting at the Eidelweiss Office
  • Feb 23, 2019 VDOE Annual Meeting Voting 5pm to 7pm; deliberative session 7 pm.
  • Every Tue. 8:00 am Commissioners meeting at the Eidelweiss District Office.  

Challenges for VDOE

The year begins with continuing challenges.  A public hearing for 2019 warrant articles took place on January 18, 2019. The Commissioners described the background and rationale for 2019 planned activities.  In addition to the Commissioners’ warrant articles, there were several petitioned warrant articles from citizens.  The Commissioners are not in favor of any of the petitioned articles.   

The website has substantial information about the Commissioners’ plans for warrant articles for 2019. All warrant articles prepared by the Commissioners have a detailed cost analysis. The Commissioners encourage the voters to carefully review the proposed warrant articles and request additional backup materials from the office if desired.

Roads

The year has started with significant storms with high amounts of snow and a combination of rain and ice. Repairs of the Terra Star involved an expense of $8,538. On January 25, 2019 the Terra Star was engulfed in a fire that resulted in a total loss. An insurance claim has been filed. We face difficulty in snow plowing as a result of the loss of the Terra Star. A loan of equipment from Madison has been requested.

The Ford 550 has been repaired at a cost of $2,061.33 to correct the front end and inoperable plow controls.  In addition, new chains were purchased.

Salt and sand were delivered in early January in order to meet anticipated requirements.

One part time employee helped with the snow removal.

Water System

For four days –December 27 thru 30, 2018 the DPW well did not operate as a result of a pump failure. Muddy Beach well was able to provide full water service during the outage. This was a high usage time period. The volume during these days was three times the normal usage.  Fortunately, we had a spare pump in our inventory. Without it the outage would have been protracted.

Water usage in 2018 was at historical normal levels. This means that prior leak detection efforts have been successful.

As a result of much of the water system’s assets being over 50 years in age, we are faced with the need to replacement.

Earlier this year, the District received reports that both storage tanks at Reinach had failed inspection and could not be re-lined.  These tanks provide the main water storage for the district.  In discussion with NH DES it was determined that a new larger water tank is required.  The Commissioners believe that the concrete tank design for the Reinach tank replacement is the most effective and lowest cost alternative. Two thirds voter approval at the annual meeting is required to approve the financing. The State DES representative has stated if the project is not approved, the State will mandate and manage the project.

2019 Warrant Articles for the Water System (retained from the December Newsletter)

  • The Commissioners will prepare a Reinach Tank Replacement warrant article for a concrete tank with a 90,000-gallon capacity to replace two steel tanks with a 60,000 capacity. The steel tanks were determined to need replacement and not suitable for relining. The warrant article will use an engineering cost estimate of $653,400. The December 4, 2018 bid opening resulted in one bid that was rejected by the Commissioners due to its high price. A survey of the potential bidders indicated that the lack of certainty of funding resulted in no interest in bidding.
  • One warrant article will address the use of funds available in the existing bank loan. The Commissioners will request alternative projects to be covered under the loan. These projects are based on priority and risks to the system operation. The DPW electrical system needs substantial upgrades to avoid possible failure which would shut down the entire system and other improvements to meet code. Other projects include Summit pump house electrical update and the Chocorua pump house electrical update.
  • One warrant article will request funding the Upper Lakeview pressure reducing valve from water fees. Other warrant articles cover additions to capital reserves. These reserves are essential in being able to replace or reline tanks or to repair or replace water lines in the future. Muddy Beach tank replacement warrant article will request funding from the Water Tank Capital reserve.
  • A water rate projection has been completed and is available on the website.  The projected water user fee for 2019 is $616.  The impact of the Reinach tank proposed loan is $94.00 per user for 20 years.   
  • 2018 water budget versus actual expenditures were tight. Most expenses were in line with budget except for repairs and heating costs. 

2019 Warrant Articles for the Highway (retained from December Newsletter)

  • The Commissioners will recommend several warrant articles. All of which are to be funded, all or in part, by taxes. Replacement of the Ford F550 will be funded by a bank loan in the amount of $85,615. Gravel road repairs above the usual maintenance involve a cost of $7,275. Asphalt road shim cost for four roads cost is at $21,750. The replacement the inoperable York rack with a front runner rake will involve a cost $4.180. The Thusis project was modified as a result of a revised engineering design that relocated all drainage on to Village property. All work on this project is to be done by the DPW. The cost of the project is $3,425 with $2,010 coming from the balance in an existing warrant article and $1,415 from taxes. Grandval Way and Konstanz Road need an engineering evaluation to determine the scope of requirements to correct drainage, road surface conditions and removal of obstructions.
  • 2018 was a difficult year with a large number of ice storms in the early part of the year and above normal number of snow and ice storms in the end of the year. 
  • An estimated tax rate projection has been completed.  The estimated tax rate for 2019 is $5.14 per thousand as the Commissioners propose the Warrant.  Passage of any petitioned article may impact this number.       

Breaking News and Current Events:

  • Please keep in mind that it is a violation of NH Law to plow or push snow onto the roads.  Driveway plow operators who push snow onto or across the roads narrow the travel surface and create extra work for the DPW.  Property owners are responsible to insure proper snow removal at their property. 
  • Public Notice for the 2019 Annual Meeting

The following offices will be open to candidates at the Annual Meeting of the Village District of Eidelweiss on Saturday, February 23, 2019 at the Madison Elementary School

                        Commissioner                                  3 yr term

                        Commissioner                                  2 yr term

                        Treasurer                                           2 yr term

                        Clerk                                                   2 yr term

Final date for submission of petitioned articles was January 18th. 

A Public Hearing for a bond for water system improvements in the amount of $653,400 was held January 18th at 7:00 pm at the Madison Town Hall

A Public Hearing for a bond for purchase of a new truck in the amount of $85,615 was held January 18th at 7:00 pm at the Madison Town Hall

The Annual Meeting will be held on Saturday, February 23rd at the Madison Elementary School. 

Voting will be from 5 - 7 p.m. The deliberative session will begin at 7 p.m. 

Rumors and corrections

There is a rumor that the Board of Commissioners are not effectively planning and managing projects. 

All projects proposed on the 2019 Warrant by the Commissioners have been fully planned.  Scope of each project has been identified, cost estimates have been received for each project from contractors and vendors, priority of every project proposed has been considered.  Every proposed water system project on the 2019 Warrant was identified by the Asset Management Teams review of the Water System Master Plan; road projects have been identified by the Asset Management Road review completed with the VDOE Highway Foreman.    

Water Bill Reminder: 

Any property with an outstanding water bill has been posted for service disconnection.    

Tax Bill Reminder:

The second tax payment was due December 6, 2018.  Please be aware that all 2018 tax increases for the County, School, Town and District are included with the second tax payment of the year. 

Website updates

If you have photos of the district and would like to share them so that they may be included on the site, please send them to office@vdoe-nh.org.  We will review and select the best photos for use with the site.

How to contact the District office:

  • The VDOE has an official website and sends out emails with emergency notifications. Be sure to visit the website at www.vdoe-nh.org and enroll.
  • The VDOE has a “see something / say something” policy. Anyone who sees something suspicious or unusual should report it for the benefit of the VDOE community to the Madison Police at 603-367-8334 (non-emergency line).
  • Office hours and guidelines have been added to the website to make it more convenient to schedule appointments with the District administrator. Click Here for Office Hours.

The office can always be contacted via email with questions, concerns and suggestions. Messages will be forwarded from the office to the commissioners. The email address is office@vdoe-nh.org

Links to Commissioners and Committee Meeting minutes: