Annual Meetings

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The Village District of Eidelweiss Annual Meeting was held on Saturday, February 25, 2017. Voting occurred from 5-7 pm with the Deliberative Session beginning at 7 pm.

Present were Moderator Mark Graffam, Clerk Nancy Cole, and Supervisors of the Checklist Emily Shepard, Cheryl Brooks and Jennifer Garside. Also present were Commissioners Ron Sandstrom, Mike Smith and Larry Leonard, and VDOE Attorney Chris Boldt of Donohue, Tucker and Ciandella. 35 people attended.

Polls opened at 5:00 pm by Moderator Mark Graffam.

Article 1: Voting for Officers

Voting for Officers:
One Commissioner (three-year term)
One Treasurer (two-year term)
One Clerk (two-year term)

Polls closed at 7:00 pm.

The Deliberative Session is called to order by Moderator Mark Graffam at 7:06 pm
The Moderator leads the Pledge of Allegiance.
The Moderator reviews the rules for the Meeting.

Moderator Mark Graffam moves to allow non-voters to speak at this meeting, seconded by Jay Buckley.

Motion passed unanimously by voice vote.

Moderator recognizes and introduces Attorney Chris Boldt of DTC.

Results of Article 1 are announced by the Moderator:
Commissioner: Ralph Lutjen
Treasurer: Dinah Reiss
Clerk: Nancy Cole

Article 2: By Petition

To see if the District will vote to change the classification of the Class VI portion of Grachen Drive, referred to as Grachen Extension, to Class V. Note: The end portion of this road has been paved by the residents with proper drainage.

Moderator reads Article 2.

Article moved to floor by Lead petitioner Ed Foley of 20 Grison Road, seconded by Bob Ingram.

Mr. Foley outlines the drainage for the road and upgrades done by the residents.

Nancy Cole moves to amend the Article to read: To see if the District will vote to change the classification of the Class VI portion of Grachen Drive, referred to as Grachen Extension, to Class V following creation of a cul-de-sac at the end of the road, and submission of documentation regarding the road bed work completed by the property owners, seconded by Jay Buckley.

Jay Buckley questions cul-de-sac and pavement preservation requirements for the District. Moderator outlines right of VDOE to maintain pavement at VDOE’s discretion. Discussion on standards to be met when developing cul-de-sac; recommendation to include statement of VDOE Road Standards within amendment is made.

Amendment is voted 6 for, 22 against. Amendment failed

Nancy Cole moves to amend the Article to read: To see if the District will vote to change the classification of the Class VI portion of Grachen Drive, referred to as Grachen Extension, to Class V following creation of a cul-de-sac at the end of the road to VDOE published Road Standards, and submission of documentation regarding the road bed work completed by the property owners, seconded by Mike Smith.

Amendment is voted 25 for, 3 against. Amendment passed.

Article 2 as amended is voted 26 for, 1 against. Article passed.

Article 3: Operating Budget

To see if the village district will vote to raise and appropriate the sum of $497,217 for general municipal operations. Funds for this appropriation shall be raised by withdrawal of $20,000 from the Medical Insurance Capital Reserve Fund and $477,217 by taxation. This article does not include appropriations contained in special or individual articles addressed separately.
Recommended by the Board of Commissioners 3-0.
(Majority vote required)

Executive $12,200
Administration $51,512
Legal Expense $3,400
Employee Benefits $85,127
General Government Buildings $10,433
Insurance $35,850
Regional Association $850
Other General Government $850

Highways & Streets $191,460
Street Lighting $1,250
Parks & Recreation $7,000
TAN Interest $500
Asset Management $1,500
Bond, Jungfrau Forced Main $8,060
Bond, Road Grader $29,227

Bond, Terra Star $23,998
Bond, Oak Ridge Road
$34,000

TOTAL
$497,217

Article moved to floor by Mike Smith, seconded by Jay Buckley.

Moderator reviews budget detail information.
Jay Buckley questions admin salary. Ron Sandstrom outlines Commissioners to do right thing for employees and taxpayers. Charles White makes a statement in favor of salary increase. Bill Copeland outlines paying overtime rather than salary. Dinah Reiss makes a statement supporting admin salary increase, adding that the Administrator is a valuable employee.
Discussion on medical insurance increase; coverage for all three employees this year is outlined.
Ralph Lutjen questions move to 100% coverage. Ron Sandstrom outlines bringing benefits in line with other municipalities.
Jay Buckley questions plan. Limits outlined for VDOE plan at $3,000/$6,000 out of pocket maximums.
Treasurer Dinah Reiss outlines the bond items, years remaining on all loans highlighted. Bill Copeland questions outsourcing road work. Moderator responds not cost effective. Question on overspending the line item for equipment, repairs, maintenance and supplies is received. A new sander for the F-550, heavy equipment repairs in line item outlined.

Mike Smith moves to increase the bottom line to $508,217 with $6,000 being added to salt and $5,000 being added to sand, seconded by Ron Sandstrom.

Amendment voted 20 for 4 opposed. Amendment passed.

Jay Buckley questions why gravel reduced. Ron Sandstrom outlines focus on ditching; better at using the equipment to obtain the best results for the roads.
Asphalt line item discussed. Ron Sandstrom crack sealing equipment for asphalt preservation.
TAN interest line discussed. Jay Buckley questions need for TAN. Treasurer Dinah Reiss discusses need to maintain cash flow with an increase in debt. Timing of loan payments outlined.

Article 3 as amended voted 22 for, 4 against. Article 3 passed in the amount of $508,217.

Article 4: Building Repairs

To see if the District will vote to raise and appropriate the sum of $40,000 for repairs to the Lodge Building. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0.
(Majority Vote required)

Mike Smith moves article to floor, seconded by Bob Ingram.

Moderator Mark Graffam outlines issues noted and looked at within Lodge. Discussion on article, need for repairs to the building.
Question on repairs and potential for selling the building is raised.
Discussion on keeping the building safe for use while owned by the VDOE is held.
Questions on events held at the Lodge. Availability for use by homeowners is outlined. Lodge as an asset outlined.
Discussion on repairs to the entry way and ability to use the $40,000 to make repairs as prioritized for maximizing results is held.

Larry Leonard moves to amend the article to repairs to the mantel beam and chimney flashing in the amount of $10,000, seconded by Jay Buckley.

Statement of unknown overall building safety and condition should a limited repair be done is made by Bob Ingram.
Margaret Scrimger makes a statement for spending nothing rather than reducing the Article amount. Kathy Sandstrom voices agreement to make full repairs.

Amendment is voted 4 for, 23 against. Amendment failed.

Article 4 as written is voted 23 for, 4 against. Article 4 passed in the amount of $40,000.

Article 5: Little Loop Engineering

To see if the District will vote to raise and appropriate the sum of $5,000 for the purpose of engineering, design and permitting for the reconstruction of Little Loop Road.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Mike Smith moves the article to the floor, seconded by Gloria Aspinall.

Discussion on need for permitting from NH DES to perform work within 250 feet of the pond is held.
Gloria Aspinall questions if the VDOE DPW would complete the road work. The engineered design complexity will determine if in the scope of the DPW.

Article 5 is voted 26 for, none against. Article 5 passed in the amount of $5,000.

Article 6: Water Budget

To see if the District will vote to raise and appropriate $145,127 for general operation of the water system. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Executive $2,160
Administration $8,914
Employee Benefits $13,176
General Government Buildings $2,017
Legal Expense $600
Property Liability Insurance $6,150

Regional Association $150
Other General Government $150
Water Services Electricity $23,000

Heat (Propane) $2,250

Testing $6,000
Repairs $42,000

Telemetry System $4,000
Treatment $5,000
Engineering Consulting $3,500
Water Monitoring & Chemical Room $18,000
Bond, Jungfrau Forced Main $8,060
Total $145,127

Mike Smith moves article to the floor, seconded by Ron Sandstrom

Moderator reviews budget detail.

Article 6 is voted 28 for, none against. Article 6 passed in the amount of $145,127.

Article 7: Muddy Beach Upgrade

To see if the District will vote to raise and appropriate the sum of $42,000 for the purpose of upgrades to booster pumps, electronics and piping at Muddy Beach pump house. Funds for this appropriation will come from the Water System Capital Reserve Fund.
Recommended by the Board of Commissioners 2-0-1
(Majority vote required)

Mik Mike Smith moves article to floor, seconded by Margaret Scrimger.

Mike Smith outlines need for upgrades to this this station. Dinah Reiss highlights need to raise
wa water usage fees for projects, stating that these funds may be raised with the water rate.

Mike Smith moves to amend to fund by CRF and water usage fees, seconded by Ron Sandstrom.

ostioBob Ingram questions the dollar amount that will be raised by user fees. The Commissioners will nee need to determine this amount.

Amendment is voted 26 for, none against.

Article 7 as amended is voted 18 for, 6 against. Article 7 passed in the amount of $42,000.

Article 8: Reinach Pressure Zone

To see if the District will vote to raise and appropriate the sum of $16,500 for the purpose of engineering, design and permitting of the Reinach pressure zone for the water system. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 2-1
(Majority vote required)

Mike Smith moves article to floor. Nancy Cole seconds.

Kathy Koziel questions cost for construction. Larry Leonard estimates over $200,000.
Dorothy Wondolowski questions when construction would be done. Within 5 years is outlined.
Pressure and water loss for residents which the District needs to correct is reason for this Article.
Mike Smith states favor for and need for this article so that corrective action for pressure loss at homes can be taken.
Mike Hassey, resident of 1 Bristenstock, speaks in favor of article and outlines difficulties of living with lack of water pressure and flow. The water pressure at Mr. Hassey’s house only occasionally reaches 28 psi; 32 is minimum. At times, only a slight trickle of water is available.
Jay Buckley discusses started with engineering, raises question of liability for Oak station replacement booster pumps. No known liability exists.

Article 8 is voted 23 for, 2 against. Article 8 passed in the amount of $16,500.

Article 9: Water Tank CRF

To see if the District will vote to establish a Water Tanks Capital Reserve Fund under the provisions of RSA 35:1 for water system tanks and to raise and appropriate the sum of $20,000 to be placed in this fund. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority Vote Required)

Mike Smith moves article to floor second Ron Sandstrom.

Ron Sandstrom statement of saving for tanks.
Jay Buckley recommends review of tank lining as project next year.
Stan Wondolowski questions if there is a difference from other CRF? Yes, tank specific.
Dorothy Wondolowski questions Treasurer if positive to have a separate fund for tanks and is informed yes, there is an advantage.

Article 9 is voted 24 for, 1 against. Article 9 passed in the amount of $20,000.

Article 10: Water Extension Fund

To see if the District will vote to raise and appropriate the sum of $50,000 for the purpose of making and repairing connections to the water system, extending or repairing water lines and making general improvements to the water system and to authorize the withdrawal of $50,000 from the Water Extension Fund created for that purpose.
Recommended by the Board of Commissioners 3-0

Jay Buckley moves the article to the floor, second Mike Smith.

Article 10 is voted for unanimously. Article 10 passed in the amount of $50,000.

To Act upon any other business that may lawfully come before this meeting;

Recommendation for protection of the ponds is introduced as follows:

Whereas, VDOE property values, enjoyment, wildlife health, and pride of community, are directly related to the water quality of the Pea Porridge Ponds;
Whereas, the EPOA has conducted extensive testing and data recording, as part of a NH DES Volunteer Lake Assessment Program, of the Pea Porridge Ponds since 1996;
Whereas, the collected data indicates to the EPOA testers that the Pea Porridge Ponds’ water quality is better than the NH average today;
Whereas, data comparisons of recent years show a concerning trend of decrease of overall water quality by multiple factors – now is the time to start preventative measures;
NOW, THEREFORE LET IT BE RESOLVED THAT the 2017 Legislative Body of the VDOE advises the VDOE Board of Commissioners to accomplish the following:
1. Adopt a detailed policy on minimizing pond water damage from road deicing.

2. Adopt a Storm Water Management Plan and policies for the VDOE.

3. Support the education of VDOE Property Owners and the surrounding communities of the Pea Porridge Ponds on Best Road and Shore Land Management Practices for protecting pond water quality.

4. Prepare warrant articles and budgets related to Storm Water Management and Pond Water Quality Protection for the 2018 VDOE Annual Meeting Warrant.
Article moved by Ralph Lutjen, seconded by Jay Buckley

Ralph Lutjen outlines the need to protect ponds now.
Vote for recommending adoption of Best Management Practices for protection of the ponds. If all would begin to work together now, the ponds may be kept from further degradation.

Article is voted 25 for, none against. Recommendation to the Commissioners passed.

Mary O’Neil states that the VDOE should do everything possible to fix the water issue and help the residents of 1 Bristenstock.

At 9:47 pm Moderator Mark Graffam dissolves the meeting.

Respectfully submitted,

Nancy E. Cole
VDOE Clerk

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Village District of Eidelweiss Annual Meeting
Saturday, February 24, 2018
The Village District of Eidelweiss Annual Meeting was held at Noyes Hall, Madison Elementary School, Madison NH on Saturday, February 24, 2018. Present were Moderator Mark Graffam, Clerk Nancy Cole, Supervisors of the Checklist Emily Sheppard, Cheryl Brooks and Jen Garside, Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen, and VDOE Legal Counsel Christopher Boldt of Donahue, Tucker and Ciandella, Attorneys at Law. 41 voters were in attendance.
The meeting is called to order by Moderator Mark Graffam at 7:04 pm.
Moderator leads the Pledge of Allegiance.
The Moderator’s Rules of Proceeding are reviewed.
Mike Smith moves to amend rule #7 from five to three to comply with NH RSA 40:4-a. Ralph Lutjen seconds. Motion passed by majority count.
Mike Smith moves to amend rule #8 from the Moderator to the District’s Attorney. Ralph Lutjen seconds. Motion passed 24-17.
Mike Smith moves to amend rule #8 to include “in keeping with the NH tradition that the Moderator remain scrupulously impartial, the Moderator shall not explain the articles and shall not campaign for or against any article.” Ralph Lutjen seconds. Motion failed 13 – 19.
Jay Buckley moves to allow non-voters to speak. Tici Lutjen seconds. Motion passed unanimously.

Article 01: Voting for Officers
Voting for Officers:
One Commissioner (Three-year term)
One Moderator (Two-year term)

Polls opened by Moderator Mark Graffam at 5;02 pm. Present were Supervisors of the Checklist Emily Sheppard, Cheryl Brooks and Jen Garside. Also present were Clerk Nancy Cole and Commissioner Ron Sandstrom.
Polls closed at 7:02 pm; re-opened for late arrival.
Polls closed at 7:04 pm by Moderator Mark Graffam.

Election results announced during meeting:
Ron Sandstrom elected Commissioner with 33 votes
Bob Ingram elected Moderator with 15 votes

Article 02: Water system repairs

To see if the District will vote to raise and appropriate the sum of $525,000.00 (gross budget) for repairs and upgrades to the water system over a three year period of withdrawal, and to authorize the issuance of not more than $525,000.00 of bonds or notes in accordance with the provisions of the Municipal Finance Act (RSA 33) over the three year withdrawal period, and to authorize the municipal officials to issue and negotiate such bonds or notes and to determine the rate of interest thereon. Further, to raise and appropriate the amount of $12,129.00 for the first year's payment. Funds for this appropriation will be raised by water user fees, backed by taxation if necessary. This article will be non-lapsing.
Recommended by the Board of Commissioners 3-0
(2/3 ballot vote required)

Article read by Moderator Mark Graffam.
Article moved to floor by Commissioner Mike Smith, second by Ralph Lutjen.
Ralph Lutjen moves to amend article to read “including, but not limited to, inspection and lining of water tanks, completion of Muddy Beach pump station rehabilitation, repair and upgrade of electrical issues within the water system pump houses, upgrading of pressure reducing valve pits, phase 1 connections for creation of the Reinach pressure zone”, second by Ron Sandstrom.
Discussion on article and amendment ensues; bond article over three-year period to allow multiple projects to be completed.
Amendment passed 33 – 11.
Jay Buckley moves to amend article to the amount of $204,930, for the purpose of inspecting and lining the Reinach, Summit, Jungfrau and Chocorua water system storage tanks and to appropriate the amount of $7,000 for the first year’s payment, seconded by Adam Leiser.
Discussion on article and amendment ensues; amend to tanks only.
Glenn Coffin calls for a secret ballot on amendment, seconded by Maureen Coffin with third by Jay Buckley to meet requirements of calling a secret ballot vote. Moderator calls for a vote on use of a secret ballot for this amendment vote. Motion passed with over 18 in favor.
Polls opened for secret ballot on amendment to bond article 2 at 8:15 pm.
Polls closed for secret ballot at 9: 15 pm. Amendment to article 2 passed 32 – 3.
Polls open for voting on article as amended at 9:40 pm.
Polls closed for voting at 10:44 pm.
Article passed 31 – 10; 75%.

David Durivage moves to vote Article 23 next, second by Glenn Coffin. Motion passed unanimously.

Article 23: Petitioned Article

Petitioned Article: Petitioned by Lori Irwin et al
To see if the District will vote to reclassify the Class VI section of Burgdorf Drive from the intersection with Konstanz Place to Grandval Way as Class V, and to reclassify the Class VI section of Grandval Way from the intersection with Burgdorf Drive to Grison Road as Class V.
(Majority vote required)

Article read by Moderator Mark Graffam.
David Durivage moves article to floor, second by Adam Leiser.
Discussion ensues on article.
Nancy Cole moves to amend article to add upon submission of evidence that the road segments have been upgraded to and meet VDOE Class V published road standards, second by Mike Smith.
Amendment fails 15 – 22.
Article passed 24 – 11.

Jay Buckley moves to restrict reconsideration on this article, second by Adam Leiser.
Motion passed 29 – 0.

Adam Leiser moves to vote Article 4 next, seconded by Jay Buckley. Motion passed with 21 for.

Article 04: Lodge Repairs

To see if the District will vote to raise and appropriate the sum of $12,400 for the purpose of repairs to the Lodge, including siding. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 2-1
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves to floor, second by Nancy Cole.
Mike Smith moves to amend article to the amount of $17,500 and to add painting of the upstairs meeting room ceiling, second by Ralph Lutjen.
Discussion on article and amendment ensues.
Amendment failed with only 4 for.
Bob Ingram moves to amend article to the amount of $2,500. Motion fails for lack of second.
Article fails 12 – 21.

Article 03: Operating Budget

To see if the village district will vote to raise and appropriate the sum of $508,716 for general municipal operations. Funds for this appropriation will be raised by taxation. This article does not include appropriations contained in special or individual articles addressed separately.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ralph Lutjen.
Ralph Lutjen moves to amend article to the amount of $513,716, second by Mike Smith.
Discussion on article and amendment ensues; $3,000 salt and $2,000 for sand.
Amendment passed 22 – 12.
Article as amended passed 27 – 6.

Adam Leiser moves to vote on Article 05 last, second by Jay Buckley. Motion fails 14-19.

Article 05: Little Loop Road drainage

To see if the District will vote to raise and appropriate the sum of $20,000.00 for the purpose of drainage improvements on Little Loop Road. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Ron Sandstrom moves article to floor, second by Mike Smith.
Ron Sandstrom moves to amend article to the amount of $11,000. Mike Smith seconds.
Discussion on article and amendment ensues; simplified approach to drainage issue.
Ron Sandstrom withdraws the amendment, Mike Smith seconds withdrawal.
Article as presented passed 34 – 0.

Article 06: Storm Water Management

To see if the District will vote to raise and appropriate the sum of $7, 800.00 for the purpose of completing a storm water management drainage study, with $7,800 to come from the Road Construction Capital Reserve Fund with no amount to come from general taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Ron Sandstrom moves article to floor, second by Mike Smith.
Discussion on article ensues; protect ponds for future.
Article passed 16 – 7.

Article 07: Eidelweiss Drive/Thusis Beach drainage

To see if the District will vote to raise and appropriate the sum of $10,000.00 for the purpose of correcting drainage for Eidelweiss Drive at Thusis Beach for storm water management. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Article moved to floor by Ralph Lutjen, second by Mike Smith.
Ralph Lutjen moves to amend article to the amount of $3,000, second by Mike Smith.
Discussion on article and amendment ensues; replace culvert under Eidelweiss Drive only.
Amendment fails 9 – 13.
Mark Graffam offers an amendment, read by Adam Leiser to amend article to the amount of $7,000 for purpose of replacing metal culvert with HDPE pipe across Eidelweiss Drive at Thusis Beach and install a maintenance accessible storm drain cleanout with existing privately-owned culvert to pond.
Amendment passed 21 – 1.
Article as amended passed with 23 for.

Article 08: Sherriff's Contract

To see if the District will vote to ratify the Sherriff's contract renewal from October 24, 2017 through March 31, 2023 for use of the cabana building and site for an emergency dispatch repeater station.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Jay Buckley.
Discussion ensues on article; 911 dispatch repeater in place since 1986.
Article passed unanimously.

Article 09: Mailboxes

To see if the District will vote to raise and appropriate the sum of $10,800.00 for the purpose of upgrading the mailbox area on Huttwil Drive with additional mailboxes, roof repair and bulletin board repair. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Ron Sandstrom moves article to floor, second by Mike Smith.
Discussion on article ensues.
Larry Leonard moves to amend article to the amount of $4,000, fails for lack of second.
Article failed 10 – 14.

Article 10: Highway Equipment CRF

To see if the District will vote to raise and appropriate the sum of $25,000.00 to be added to the previously established Highway Equipment CRF. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required.)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Discussion on article ensues; deposit for truck needed in future.
Article passed with 22 for.

Article 11: Water Budget

To see if the District will vote to raise and appropriate the sum of $153,090.00 for the general operation of the water system.
Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Discussion on article ensues.
Article passed with 21 for.

Article 12: Name agents for Tank CRF

To see if the District will vote to appoint the Board of Commissioners as agents to expend from the Water Tank Capital Reserve Fund previously established in 2017.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Discussion on article ensues; oversight from last year’s article to create.
Article failed 11 – 12.

Article 13: Water System Pipe Replacement CRF

To see if the District will vote to establish a Water Pipe Improvement Capital Reserve Fund under the provisions of RSA 35:1 for replacing water system main lines and connections and to raise and appropriate the sum of $20,000.00 to be placed in this fund. Further, to name the Board of Commissioners as agents to expend from said fund. Funds from this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority Vote Required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ralph Lutjen.
Discussion on article ensues; savings for future pipe replacement.
Article passed 16 – 6.

Adam Leiser moves to vote Article 22 next, second by Jeremy Boutilier. Motion passed unanimously.

Article 22: Pump House security

To see if the District will vote to raise and appropriate the sum of $12,500.00 for the purpose of security for pump houses.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Discussion on article ensues; security for water system pump houses.
Article passed 15 – 9.

Article 14: Water Extension Fund

To see if the District will vote to raise and appropriate the sum of $50,000.00 for the purpose of making and repairing connections to the water system, extending or repairing water lines and making general improvements to the water system and to authorize the withdrawal of $50,000 from the Water Extension Fund created for that purpose.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Discussion on article ensues; annual article.
Article passed with 17 for.

Article 15: Reinach Pressure Zone

To see if the District will vote to raise and appropriate the sum of $55,000.00 for the purpose of phase 1 connections for creation of the Reinach Pressure zone. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ralph Lutjen.
Discussion on article ensues; pressure issues to be corrected.
Article failed 8 – 15.

Article 16: Muddy Beach Phase 2

To see if the District will vote to raise and appropriate the sum of $21,450.00 for the purpose of completion of Phase 2 of Muddy Beach station rehabilitation. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith makes moves article to floor, second by Ron Sandstrom.
Adam Leiser moves to amend article to the amount of $17,450, second by Kathy Koziel.
Discussion on article and amendment ensues; complete upgrades to Muddy Beach.
Amendment passed 14 – 4.
Article as amended passed with 17 for.

Nancy Cole moves to disregard Moderator’s rule to stop the meeting at 11 pm and complete the remaining articles, second by Jay Buckley. Motion passed unanimously.

Article 17: Reinach and Summit Tank linings

To see if the District will vote to raise and appropriate the sum of $126,000.00 for the purpose of lining water system storage tanks. Funds for this appropriation will be $20,000.00 from the Tank Capital Reserve Fund and $106,000.00 by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Nancy Cole moves to amend article to the amount of $1.00, second by Jay Buckley.
Discussion on article and amendment ensues; funded by bond.
Amendment passes unanimously.
Article as amended passed unanimously.

Article 18: Jungfrau and Chocorua Tank Inspections

To see if the District will vote to raise and appropriate the sum of $11,650.00 for the purpose of inspecting the tanks at Jungfrau and Chocorua pump houses with $11,650 to come from the Water System Capital Reserve Fund and no amount to come from general taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Ralph Lutjen moves to amend article to the amount of $1.00, second by Jay Buckley.
Discussion on article and amendment ensues; funded by bond.
Amendment passed unanimously.
Article as amended passed unanimously.

Article 19: Water Tank CRF deposit

To see if the District will vote to raise and appropriate the sum of $20,000.00 to be added to the previously established Water Tank Capital Reserve Fund. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required.)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ralph Lutjen.
Discussion on article ensues; saving for future needs.
Article passed 13 – 7.

Article 20: Pressure Reduction Valve pits

To see if the District will vote to raise and appropriate the sum of $32,700.00 for the purpose of updating and installing new PRV pits with meters at Upper Lakeview and DPW for the water system. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ralph Lutjen.
Discussion on article ensues; need to update PRV pits around District outlined.
Article failed with only 3 for.

Article 21: Pump House electrical updates

To see if the District will vote to raise and appropriate the sum of $65,826.00 for the purpose of updating and repairing electrical supply equipment at the DPW well site including needed SCADA and piping upgrades to support the electrical updates. Funds for this appropriation will be raised by water user fees.
Recommendation by the Board of Commissioners 3-0
(Majority vote required)

Article read by Moderator Mark Graffam.
Mike Smith moves article to floor, second by Ron Sandstrom.
Ron Sandstrom moves to amend article to the amount of $1.00, seconded by Jay Buckley.
Amendment passed unanimously.
Article as amended passed unanimously.

To Act upon any other business that may lawfully come before this meeting.

With no other business raised Mike Smith moves to have the meeting adjourned.

At 11:32 pm Moderator Mark Graffam adjourns the 2018 Annual Meeting.

Respectfully submitted,

Nancy E. Cole
VDOE Clerk

•

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/02/PH011918.pdf"]VILLAGE DISTRICT OF EIDELWEISS
Public Hearing for Water System Bond
Public Hearing for the 2018 Budget
January 19, 2018

The Board of Commissioners held a public hearing for a proposed water system bond and the 2018 proposed budget and warrant on Friday, January 19, 2018. In attendance were Commissioners Mike Smith, Ron Sandstrom and Ralph Lutjen. 12 persons were present. The meeting was taped for Madison TV by Tim Hughes.

At 7:00 Mike Smith calls the meeting to order.
Ralph Lutjen makes a motion to open the meeting. Ron Sandstrom seconds. Motion passed 3-0.

Mike Smith outlines the intent of this meeting is to review the proposed 2018 proposed budget items that will be voted on at the Annual Meeting. Questions on 2017 expenditures should be sent to the office.
The Tax Impact and Water rate calculation sheet is reviewed and explained.
At 7:05 pm Mike Smith makes a motion to open the Public Hearing on the proposed Water System Bond in the amount of $525,000. Ralph Lutjen seconds. Motion passed 3-0.
Ralph Lutjen outlines risk status of water system assets. Items from the 2005 Master Plan for the VDOE Water System, many of which have been deferred in the past, need to be addressed. These items are significant in cost. The large bond is being proposed as a means of levelling the water rate and spreading the costs over a 15 year period while being able to complete significant improvements to the reliability and effectiveness of the water system within the next three years.
Warrant Article 2 is read aloud.
The status of the tanks and inclusion of inspection and lining funding within the bond are discussed.
Phase 1 of a planned 2-phase project for creation of the Reinach Pressure Zone is funded within the proposed bond. The direct impact on the distribution system of this project is discussed; an entire section of water users will have low pressure issues corrected.
Upgrade for the pressure reducing valve pits is included in the funding. This project will increase the ability to isolate zones of the water system for leak detection as well as add additional isolation points for system repairs.
Electrical upgrades needed throughout the water system will be funded. This project will first be completed at the DPW well site.
Muddy Beach pump station rehab phase-2 is included. This phase, as outlined last year, will include addition of the second pump, VFD, and building upgrades.
SCADA upgrades, including adding the Summit pressure zone tank to the system are included.
Security updates for the pump houses are needed and included in this proposed bond.
Discussion is held on the impact to the water usage fee if the bond is approved versus funding each project independently. The benefit to the rate and ability to level the rate for the next few years through the long term funding is outlined.
Discussion is held on the impact of the improvements going forward; the system will be more reliable and efficient, which benefits all users.
Leaks within the water system are discussed. The bond does create immediate correction for this issue. Long term planning for a pipe replacement project funded by capital reserve savings is discussed. Pipe replacement would then be completed in sections as funds allow.
The electrical upgrades needed are discussed; the Board informs those present that the District had an electrical engineer come in and review the system.
Ralph Lutjen outlines the historical issues with gaining approval for funding water system projects for political reasons; the time has come to make the needed repairs.

At 7:45 pm Mike Smith makes a motion to close the Public Hearing on the Water Bond. Ron Sandstrom seconds. Motion passed 3-0.
At 7:45 pm Mike Smith makes a motion to open the Public Hearing on the 2018 Budget. Ron Sandstrom seconds. Motion passed 3-0.

Article 3 - Operations/Highway budget
Line items are reviewed and discussed. Focus on increase over $500 requested and agreed to. Evaluation for and purchase of brine system for treating roads during winter storms is outlined. The calculation and use of three-year averages for expenditures for creation of the some proposed budget numbers is outlined. The Highway equipment repair line is an example. The completed road work by the DPW is reviewed during Highway review.
The Parks & Recreation line is discussed. Recent addition of beach testing costs to this line item is discussed. Highway overtime hours for weekend beach raking is discussed. The District will post the beach raking position prior to the beginning of summer.
Water Services line items are also reviewed.
Article 4 – Lodge repairs
2017 repairs and improvements made to the interior of the lodge discussed. The need to replace the siding on the building is being proposed for funding.
Article 5 – Little Loop
Little Loop Road is shedding water onto private property. The VDOE is required to alleviate this issue. Intent is to raise the road, slope the area to the other side, and install a catch basin and culvert to direct the water into new ditch that will be established. Some tree work will be needed and has been estimated by a contractor. Article cost is based on contractor’s estimates; cost savings may be able to be obtained by having the DPW do some of the proposed work. Discussion ensues regarding possible liability for a portion of the total cost to be charged to other properties.
Article 6 – Storm Water Management
The VDOE has embarked on a program to protect the ponds. Degradation of the ponds has occurred over the years is shown on the pond quality testing results from the samples collected through the Volunteer Lake Assessment Program (VLAP). This article will fund an agreement with UNH Storm Water Management to review the watershed drainage and create a plan for storm water management for the District. Ralph Lutjen outlines the benefits of the initial review of Dr. James Houle of the UNH Storm Water Management program as he recommended creation of a natural wetland area on a lot owned by the District on Geneva Place across from the beach where a catch basin, which would disturb the natural area and require maintenance, had been recommended through standard engineering.
Discussion on possible options for obtaining grants for work that would be recommended through this review; Ralph Lutjen outlines that the ponds are classified as good shape overall and therefore grant funding is not available.

Article 7 – Eidelweiss Drive/Thusis Beach drainage
The need to replace a failed culvert under Eidelweiss Drive at Thusis Beach is outlined; the road would suffer significant damage if culvert were to collapse. The outlet area is being set for best protection of the pond. The DPW will complete this work.
Article 8 – Sherriff’s contract
This article is to request voter ratification of the renewal of the contract with the Carroll County Sherriff’s office for use of a portion of the cabana building.
Article 9 – Mailboxes
The article will include two new sets of mailboxes set on a new concrete slab, a new roof over the area and repair of the bulletin board.
Article 10 – Highway Equipment Capital Reserve Fund
This article saves for future known needs to replace trucks; saving annually will help smooth out tax impact going forward.
Article 11 – Water Budget
The line items were reviewed previously. No further questions were raised.
Article 12 – Agents for Tank CRF
To name the Board of Commissioners as agents to expend from the Water Tank Capital Reserve Fund.
Article 13 – Water System Pipe Replacement CRF
To begin saving annually for future pipe replacement that is needed within the distribution system of the water system. The series of leaks repaired last fall is evidence of need to replace the pipes in that area.
Article 14 – Asset Management Grant
The District has applied for the 2018 NH Department of Environmental Services Asset Management Grant. Funding is intended for completion of the mapping of all District assets.
Article 15 – Water Extension Fund
To allow the Commissioners to expend funds from the Water Extension Fund for work on the water system. This article is placed annually on the warrant and is funded by fees for new connections to the system.
Article 16 – Reinach Pressure Zone
Phase 1 as discussed during the bond hearing; separate article to address funding should recommended bond funding in Article 2 fail.
Article 17 – Muddy Beach Phase 2
As discussed during the bond hearing; separate article to address funding should recommended bond funding in Article 2 fail.
Article 18 – Reinach and Summit tank linings
As discussed during the bond hearing; separate article to address funding should recommended bond funding in Article 2 fail.
Article 19 – Jungfrau and Chocorua Tank inspections
As discussed during the bond hearing; separate article to address funding should recommended bond funding in Article 2 fail.
Article 20 – Water Tank CRF deposit
Additional saving for water tank needs. If funding through the bond is approved; this article will not be recommended.
Article 21 – Pressure Reduction Valve pits
As discussed during the bond hearing; separate article to address funding for the DPW and Upper Lakeview Drive PRV pits only should recommended bond funding in Article 2 fail.

Article 22 – Pump House Electrical updates
This article would separately fund the electrical updates to the DPW well and chemical injection site only. Funding for this and the other stations is included in the bond article.
Article 23 – Pump House Security
As discussed during the bond hearing; separate article to address funding should recommended bond funding in Article 2 fail.

Dorothy Wondolowski thanks the Board for the effort in putting this all together. The number of estimates for each project is questioned; contracted vendors were used for some estimates, an independent contractor was used for the Little Loop project estimate and additional estimates may still be obtained for larger projects. The projects are being reviewed independently to determine the best avenue for completion; VDOE contractors, VDOE DPW or outside contractor(s) based on the work to be performed and experience with VDOE systems needed to effectively execute the work in a timely and cost effective manner.

No further questions or discussion was raised.

At 9:25 pm Mike Smith makes a motion to close the Public Hearing on the 2018 Budget. Ron Sandstrom seconds. Motion passed 3-0.

Respectfully submitted,

Nancy E. Cole
Administrator

•

The Commissioners ask for your yes vote on Article 2- the bond article. The Village water system faces numerous risk factors that if not addressed will result in future high cost emergency actions and disruptions in service. Historical management of the water system assets has focused on incremental improvements. This has been a result of an emphasis of keeping the water bill at level that was non-controversial to the users. Unfortunately, we now have to face significant projects that are essential to future reliable operation.
The projects include:
• Storage tanks- Many of our storage tanks are over 60 years old. If left without projects to repair and line with sealant, they will fail in the future. The total cost of inspection and lining of the tanks is at $200,000.
• PRV and isolation valves- Additions and replacement of pressure reducing valves and isolation valves are essential in responding to leaks in an efficient time. These additions will have an immediate reduction in electric costs.
• Reinach Phase 1- Currently the system is unable to provide service at the state mandated minimum to several zones. The first phase modifies the piping system to permit upgrade to higher water pressure.
• Electrical upgrades- The system has electrical code deficiencies and inadequate electrical grounding. The system has been damaged by electrical storms. Failure to address this deficiency could result in very costly repair costs.
• Muddy Beach Phase 2- The completion of Muddy Beach pump station will result in insuring a reliable second source well. This project will result in providing water in the event of disruption to the first source of water- the DPW well.
• SCADA- All upgrades should be made when the electrical upgrades are made to be most cost effective. Jungfrau, Oak and Muddy Beach have had proper electrical surge protection and SCADA upgrades completed as we updated those pump houses.
• Security Locks- The security of the pump stations is essential. The upgrade to identify any access to the pump station will permit a response to any unauthorized incursion.

The bond permits the undertaking high priority projects while permitting the water bill to continue to be at an acceptable level of approximately $500. The bond recommended is interest only for three years. This is the period during which the projects are underway. Then there is twelve years of loan payments. The bond financing enables the Village to keep the system operating reliably by accomplishing the necessary projects without creating extraordinary increases in the water bill. Several of the projects increase efficiency by reducing electricity usage. Cost savings will be significant. Better control of the pumps is one of these elements.

•

The Village District of Eidelweiss Annual Meeting will be held Saturday, February 24th, 2018. Meeting will be held at Noyes Hall (the gymnasium) in the Madison Elementary School. The polls for voting for officers will be open from 5 pm to no earlier than 7 pm. The deliberative session will begin at 7 pm.

The 2018 Warrant for the Annual Meeting and 2018 NH Department of Revenue MS 636 Budget form have been posted on the District website front page as Notices. The Commissioners encourage submission of any questions regarding any of the Articles or budget lines to the office at: office@vdoe-nh.org

We hope you plan to attend!

•

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/02/2018-Warrant-final.pdf"]
Village District of Eidelweiss Village
New Hampshire
Warrant 2018

To the inhabitants of the Village District of Eidelweiss in the Town of Madison in the County of Carroll in the State of New Hampshire qualified to vote in District affairs.

You are hereby notified and warned to meet in the Noyes Gymnasium at the Madison Elementary School in Madison, NH on February 24, 2018 with polls to open for voting on Article 1 at 5:00 pm and to close no earlier than 7:00 pm. The deliberative session will begin at 7:00 pm at which time action will be taken on the remaining articles on this Warrant.

Article 01: Voting for Officers
Voting for Officers:
One Commissioner (Three-year term)
One Moderator (Two-year term)

Article 02: Water system repairs
To see if the District will vote to raise and appropriate the sum of $525,000.00 (gross budget) for repairs and upgrades to the water system over a three year period of withdrawal, and to authorize the issuance of not more than $525,000.00 of bonds or notes in accordance with the provisions of the Municipal Finance Act (RSA 33) over the three year withdrawal period, and to authorize the municipal officials to issue and negotiate such bonds or notes and to determine the rate of interest thereon. Further, to raise and appropriate the amount of $12,129.00 for the first year's payment. Funds for this appropriation will be raised by water user fees, backed by taxation if necessary. This article will be non-lapsing.
Recommended by the Board of Commissioners 3-0
(2/3 ballot vote required)

Article 03: Operating Budget
To see if the village district will vote to raise and appropriate the sum of $508,716 for general municipal operations. Funds for this appropriation will be raised by taxation. This article does not include appropriations contained in special or individual articles addressed separately.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 04: Lodge Repairs
To see if the District will vote to raise and appropriate the sum of $12,400 for the purpose of repairs to the Lodge, including siding. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 2-1
(Majority vote required)

Article 05: Little Loop Road drainage
To see if the District will vote to raise and appropriate the sum of $20,000.00 for the purpose of drainage improvements on Little Loop Road. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 06: Storm Water Management
To see if the District will vote to raise and appropriate the sum of $7, 800.00 for the purpose of completing a storm water management drainage study, with $7,800 to come from the Road Construction Capital Reserve Fund with no amount to come from general taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 07: Eidelweiss Drive/Thusis Beach drainage
To see if the District will vote to raise and appropriate the sum of $10,000.00 for the purpose of correcting drainage for Eidelweiss Drive at Thusis Beach for storm water management. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 08: Sherriff's Contract
To see if the District will vote to ratify the Sherriff's contract renewal from October 24, 2017 through March 31, 2023 for use of the cabana building and site for an emergency dispatch repeater station.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 09: Mailboxes
To see if the District will vote to raise and appropriate the sum of $10,800.00 for the purpose of upgrading the mailbox area on Huttwil Drive with additional mailboxes, roof repair and bulletin board repair. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 10: Highway Equipment CRF
To see if the District will vote to raise and appropriate the sum of $25,000.00 to be added to the previously established Highway Equipment CRF. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required.)

Article 11: Water Budget
To see if the District will vote to raise and appropriate the sum of $153,090.00 for the general operation of the water system.
Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 12: Name agents for Tank CRF
To see if the District will vote to appoint the Board of Commissioners as agents to expend from the Water Tank Capital Reserve Fund previously established in 2017.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 13: Water System Pipe Replacement CRF
To see if the District will vote to establish a Water Pipe Improvement Capital Reserve Fund under the provisions of RSA 35:1 for replacing water system main lines and connections and to raise and appropriate the sum of $20,000.00 to be placed in this fund. Further, to name the Board of Commissioners as agents to expend from said fund. Funds from this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority Vote Required)

Article 14: Water Extension Fund
To see if the District will vote to raise and appropriate the sum of $50,000.00 for the purpose of making and repairing connections to the water system, extending or repairing water lines and making general improvements to the water system and to authorize the withdrawal of $50,000 from the Water Extension Fund created for that purpose.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 15: Reinach Pressure Zone
To see if the District will vote to raise and appropriate the sum of $55,000.00 for the purpose of phase 1 connections for creation of the Reinach Pressure zone. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 16: Muddy Beach Phase 2
To see if the District will vote to raise and appropriate the sum of $21,450.00 for the purpose of completion of Phase 2 of Muddy Beach station rehabilitation. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 17: Reinach and Summit Tank linings
To see if the District will vote to raise and appropriate the sum of $126,000.00 for the purpose of lining water system storage tanks. Funds for this appropriation will be $20,000.00 from the Tank Capital Reserve Fund and $106,000.00 by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 18: Jungfrau and Chocorua Tank Inspections
To see if the District will vote to raise and appropriate the sum of $11,650.00 for the purpose of inspecting the tanks at Jungfrau and Chocorua pump houses with $11,650 to come from the Water System Capital Reserve Fund and no amount to come from general taxation.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 19: Water Tank CRF deposit
To see if the District will vote to raise and appropriate the sum of $20,000.00 to be added to the previously established Water Tank Capital Reserve Fund. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required.)

Article 20: Pressure Reduction Valve pits
To see if the District will vote to raise and appropriate the sum of $32,700.00 for the purpose of updating and installing new PRV pits with meters at Upper Lakeview and DPW for the water system. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 21: Pump House electrical updates
To see if the District will vote to raise and appropriate the sum of $65,826.00 for the purpose of updating and repairing electrical supply equipment at the DPW well site including needed SCADA and piping upgrades to support the electrical updates. Funds for this appropriation will be raised by water user fees.
Recommendation by the Board of Commissioners 3-0
(Majority vote required)

Article 22: Pump House security
To see if the District will vote to raise and appropriate the sum of $12,500.00 for the purpose of security for pump houses.
Recommended by the Board of Commissioners 3-0
(Majority vote required)

Article 23: Petitioned Article
Petitioned Article: Petitioned by Lori Irwin et al
To see if the District will vote to reclassify the Class VI section of Burgdorf Drive from the intersection with Konstanz Place to Grandval Way as Class V, and to reclassify the Class VI section of Grandval Way from the intersection with Burgdorf Drive to Grison Road as Class V.
(Majority vote required)

To deal with any other business that may lawfully come before this meeting.

Given under our hands, February 6, 2018
We certify and attest that on or before February 8, we posted a true and attested copy of the within Warrant at the place of meeting, and like copies at Huttwil bulletin board, office bulletin board, Madison Post Office, Madison Library, and Madison Town Hall, and delivered the original to the District Clerk
Printed Name Position Signature
Michael Smith Commissioner – Chair
Ronald Sandstrom Commissioner
Ralph Lutjen Commissioner

•

[gview file="https://vdoe-nh.org/wp-content/uploads/2018/01/2018-Draft-Warrant-8.pdf"]Village District of Eidelweiss Village

New Hampshire
Warrant 2018

To the inhabitants of Eidelweiss Village in the County of Carroll in the state of New Hampshire qualified to vote in village district affairs are hereby notified and warned of the Annual Meeting will be held as follows:

Date: February 24, 2018
Time: Voting 5p – 7p; Deliberative Session 7 pm
Location: Noyes Hall (Madison Elementary School gymnasium)
Details:

Article 01: Voting for Officers

Voting for Officers:
One Commissioner (Three year term)
One Moderator (Two year term)

Article 02: Water system repairs

To see if the District will vote to raise and appropriate the sum of $525,000.00 (gross budget) for repairs and upgrades to the water system over a three year period of withdrawal, and to authorize the issuance of not more than $525,000.00 of bonds or notes in accordance with the provisions of the Municipal Finance Act (RSA 33) over the three year withdrawal period, and to authorize the municipal officials to issue and negotiate such bonds or notes and to determine the rate of interest thereon. Further, to raise and appropriate the amount of $12,129.00 for the first year's payment. Funds for this appropriation will be raised by water user fees, backed by taxation if necessary. This article will be non-lapsing.
Recommended by the Board of Commissioners
(2/3 ballot vote required)

Article 03: Operating Budget

To see if the village district will vote to raise and appropriate the sum of $508,716 for general municipal operations. Funds for this appropriation will be raised by taxation. This article does not include appropriations contained in special or individual articles addressed separately.
Recommended by the Board of Commissioners
(Majority vote required)

Article 04: Lodge Repairs

To see if the District will vote to raise and appropriate the sum of $12,400 for the purpose of repairs to the Lodge, including siding and heating. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners
(Majority vote required)

Article 05: Little Loop Road drainage

To see if the District will vote to raise and appropriate the sum of $20,000.00 for the purpose of drainage improvements on Little Loop Road. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners
(Majority vote required)

Article 06: Storm Water Management

To see if the Disgtrict will vote to raise and appropriate the sum of $7, 800.00 for the purpose of completing a storm water management drainage study. Funds for this appropriation will come from the Road Construction Capital Reserve Fund.
Recommended by the Board of Commissioners
(Majority vote required)

Article 07: Eidelweiss Drive/Thusis Beach drainage

To see if the District will vote to raise and appropriate the sum of $10,000.00 for the purpose of correcting drainage for Eidelweiss Drive at Thusis Beach for storm water management. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners
(Majority vote required)

Article 08: Sherriff's Contract

To see if the District will vote to ratify the Sherriff's contract renewal through March 31, 2023 for use of the cabana building and site for an emergency dispatch repeater station.
Recommended by the Board of Commissioners
Majority vote required

Article 09: Mailboxes

To see if the District will vote to raise and appropriate the sum of $10,800.00 for the purpose of upgrading the mailbox area on Huttwil Drive with additional mailboxes, roof repair and bulletin board repair. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners
(Majority vote required)

Article 10: Highway Equipment CRF

To see if the District will vote to raise and appropriate the sum of $25,000.00 to be added to the previously established Highway Equipment CRF. Funds for this appropriation will be raised by taxation.
Recommended by the Board of Commissioners
(Majority vote required.)

Article 11: Water Budget

To see if the District will vote to raise and appropriate the sum of $153,090.00 for the general operation of the water system.
Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners
(Majority vote required)

Article 12: Name agents for Tank CRF

To see if the District will vote to appoint the Board of Commissioners as agents to expend from the Water Tank Capital Reserve Fund previously established in 2017.
Recommended by the Board of Commissioners
(majority vote required)

Article 13: Water System Pipe Replacement CRF

To see if the District will vote to establish a Water Pipe Improvement Capital Reserve Fund under the provisions of RSA 35:1 for replacing water system main lines and connections and to raise and appropriate the sum of $20,000.00 to be placed in this fund. Further, to name the Board of Commissioners as agents to expend from said fund. Funds from this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners
(Majority Vote Required)

Article 14: Asset Management Grant

To see if the District will vote to raise and appropriate the sum of $20,000.00 for the purpose of asset management and to authorize the Commissioner's to apply for, obtain and accept federal, State or other aid which may be available. This appropriation will be offset by a $10,000 grant from the US Division of Homeland Security with the remaining $10,000 to come from Water Extension Fund. No funds will be raised by taxation.

Article 15: Water Extension Fund

To see if the District will vote to raise and appropriate the sum of $50,000.00 for the purpose of making and repairing connections to the water system, extending or repairing water lines and making general improvements to the water system and to authorize the withdrawal of $50,000 from the Water Extension Fund created for that purpose.
Recommended by the Board of Commissioners
(Majority vote required)

Article 16: Reinach Pressure Zone

To see if the District will vote to raise and appropriate the sum of $55,000.00 for the purpose of phase 1 connections for creation of the Reinach Pressure zone. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners
(Majority vote required)

Article 17: Muddy Beach Phase 2

To see if the District will vote to raise and appropriate the sum of $21,450.00 for the purpose of completion of Phase 2 of Muddy Beach station rehabilitation. Funds for this appropriation will be raised by water usage fees.
Recommended by the Board of Commissioners
(Majority vote required)

Article 18: Reinach and Summit Tank Linings

To see if the District will vote to raise and appropriate the sum of $126,000.00 for the purpose of lining water system storage tanks. Funds for this appropriation will be $20,000.00 from the Tank Capital Reserve Fund and $106,000.00 by water user fees.
Recommended by the Board of Commissioners
(Majority vote required)

Article 19: Jungfrau and Chocorua Tank Inspections

To see if the District will vote to raise and appropriate the sum of $11,650.00 for the purpose of inspecting the tanks at Jungfrau and Chocorua pump houses. Funds for this appropriation will come from the Water System Capital Reserve Fund.
Recommended by the Board of Commissioners
(Majority vote required)

Article 20: Water Tank CRF deposit

To see if the District will vote to raise and appropriate the sum of $20,000.00 to be added to the previously established Water Tank Capital Reserve Fund. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners
(Majority vote required.)

Article 21: Pressure Reduction Valve pits

To see if the District will vote to raise and appropriate the sum of $32,700.00 for the purpose of updating and installing new PRV pits with meters at Upper Lakeview and DPW for the water system. Funds for this appropriation will be raised by water user fees.
Recommended by the Board of Commissioners
(Majority vote required)

Article 22: Pump House electrical updates

To see if the District will vote to raise and appropriate the sum of $65,826.00 for the purpose of updating and repairing electrical supply equipment at the DPW well site including needed SCADA and piping upgrades to support the electrical updates. Funds for this appropriation will be raised by water user fees.
Recommendation by the Board of Commissioners
(Majority vote required)

Article 23: Pump House security

To see if the District will vote to raise and appropriate the sum of $12,500.00 for the purpose of security for pump houses.
Recommended by the Board of Commissioners
(Majority vote required)

Article 24: Petitioned Article

Petitioned Article: Petitioned by Lori Irwin et al
To see if the District will vote to reclassify the Class VI section of Burgdorf Drive from the intersection with Konstanz Place to Grandval Way as Class V, and to reclassify the Class VI section of Grandval Way from the intersection with Burgdorf Drive to Grison Road as Class V.

Given under our hands, <>
We certify and attest that on or before <>, we posted a true and attested copy of the within Warrant at the place of meeting, and like copies at <>, and delivered the original to the <>
Printed Name Position Signature

•

Public Notice

The following offices will be open to candidates at the Annual Meeting of the Village District of Eidelweiss on Saturday, February 24, 2018 at the Madison Elementary School

Commissioner 3 yr term
Moderator 2 yr term

Anyone wishing to file for office may file with the Clerk between January 10th and January 19th.

Final date for submission of petitioned articles is January 19th.

A Public Hearing for a bond for water system improvements in the amount of $525,000 will be held January 19th at 7:00 pm downstairs at the Madison Town Hall

Public Hearings on the Budget will be held downstairs at the Madison Town Hall at 7:00 p.m. on
January 19th and January 26th (if needed).

The Annual Meeting will be held on Saturday, February 24th at the Madison Elementary School.
Voting will be from 5 - 7 p.m. The deliberative session will begin at 7 p.m.

Board of Commissioners