Author Archives: VdoeAdmin

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VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Monday January 24th, 2022

The Board of Commissioners met at 9:00am on Monday Jan 24th, 2022.

In attendance for the public meeting are Commissioner Kathy Koziell (KK) by phone, Commissioner Jay Buckley (JB), Commissioner Smith (MS), Donna MacKinnon (DM)- Administrator, Alexis Wagoner (AW)-Administrator, Kelly Robitaille (KR)-DPW Foreman

Commissioner JB calls the meeting to order at 9:00am

Discussion and review of proposed 2022 budget for the Public Budget Hearing

DM has invoice from Wright & Pierce for Dam Emergency Plan – we can add $1887 to 2021 expenses

DM has invoice for Sand add $4072 to 2021 expenses, Jan invoice from Dec delivery.

Discussion on paving line item - Kelly calls in – if there is money in the budget there are always roads that need attention, possible rest of Aspen, Lugano. Regarding Klausen, he reached out to 3 contractors for pricing, looking at 3 times the area of Bristenstock/Aspen which was $37K, as it’s a lightly traveled road possibly a lighter coat to hold the road together.

JB makes a motion to approve $750 for the fabrication and installation of 8 stainless steel brackets and new seats for the outhouses. MS 2nds, passes 3-0

DM has invoice from Simply for December repairs add $6792 to 2021 expenses

MS makes a motion to fund the $15,000 for the mailbox expansion from the unassigned fund. JB 2nds, passes 2-1

Long continued discussion on Mailboxes.  Should we appropriate money if the Madison PO is required to provide as we are not a private neighborhood, table discussion until Thursday. Discussion on creating a CRF for Mailbox expansion therefore not required to spend within a given time.

Kelly calls back in and is getting prices for shimming of Klausen. 

Discussion on CRF for Office/Meeting Building should it be created this year or wait until 2023 after Lodge is sold. Discuss on Thursday

MS makes a motion to raise $5000 for any Lodge improvements needed for a sale. JB 2nds, Discussion that any cost to the District would come from the proceeds, MS disagrees. Vote 2-1

MS wants to send all Warrant Articles to the Attorney for review, no support. Will discuss on Thursday if a specific 1 or 2 need to be reviewed.

JB makes a motion to Approve minutes of 1/13/22 and 1/20/22. No second, will table until Thursday.

Discussion on Kelly’s review. Non-public to be held at 8:45am on the 27th.

MS makes a motion to adjourn at 11:47am, JB 2nds, passes 3-0

Respectfully submitted,

Kathy Koziell, Commissioner

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VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday January 20th, 2022

The Board of Commissioners met at 9:00am on Thursday Jan 20th, 2022.

In attendance for the public meeting are Commissioner Kathy Koziell (KK) by phone, Commissioner Jay Buckley (JB), Commissioner Smith (MS), Donna MacKinnon (DM)- Administrator, Alexis Wagoner (AW)-Administrator, Diana Reiss (DR)-Treasurer, Kelly Robitaille (KR)-DPW Foreman, Meeting videotaped by Aysa of Madison TV

Commissioner JB calls the meeting to order at 9:08am

JB makes a motion to approve the agenda, MS 2nds, passes 3-0

JB makes a motion to approve the Operating Budget manifest of $44,333.63 (includes $11,500 truck payment), KK 2nds, passes 3-0

JB makes a motion to approve Water Assessment manifest for $508.57, MS 2nds, passes 3-0

DPW

JB makes a motion to approve Driveway Permit for Operation for 10 Barden Place, MS 2nds, passes 3-0

Discussion on Driveway application for 17 Jungfrau, need culvert per DPW review, JB makes a motion to approve driveway permit application for construction for 17 Jungfrau, MS 2nds, passes 3-0

Discussion on Driveway application for 13 Thusis (lot previously on Appenval). New application to be submitted with address change.DM sent correspondence.

Discussion on paving projects, Klausen is priority, waiting for price. Heavy shim will be used as it’s a lightly traveled road. Eidelweiss to be postponed until next year which will correspond with loan pay off. Discussion on adding to Road Construction CRF. MS makes a motion to add $20,000 to road construction CRF, JB 2nds, KK amends to $40,000, JB 2nds amendment passes 3-0, Amended motion passes 3-0.

ADMIN

Discussion on NH Water Works membership, AW describes benefits of premium membership. JB makes a motion to approve $100 for standard membership, MS 2nds, passes 3-0

Discussion on 3-year commitment for Neighborhood Energy. Reply from NHMA states that any costs in a multi-year commitment must be approved by the voters. MS makes a motion to commit to the 9-month plan if we change and upgrade to the 45-month plan. JB 2nds, discussion on whether we need voter approval.  MS withdraws motion and asks office to get further clarification from NHMA.

AW discusses updating of water ordinance on website regarding the fee for water turn-off/turn-on cost. This was approved in June 2019. KK will work with AW on Monday regarding website updating.

Candidates for 2022, Bob Ingram for moderator, Ralph Lutjen and Doug Prescott for Commissioner.

Discussion on meeting schedule going forward. MS makes a motion to continue Commissioner meetings on Thursdays at 9:00am. JB 2nds, passes 3-0

JB makes a motion to schedule a meeting on Monday Jan. 24th at 9:00 am to finalize budget presentation for Budget Hearing, KK 2nds, passes 3-0

Discussion on J&B invoice for $1402.00. KK asks how much more needs to be done to finalize the contract with J&B? JB will reach out to DES on contract closure process. VDOE can move forward on Upper Lakeview / Rigi pressure zone project and hire a contractor to complete per DES. Still need pump house transfer switch to be installed. Discussion on Boat in the Hutwill Parking Lot, JB will contact possible owner.

Discussion on HB1532 to construct a Dam on Big Pea Porridge. JB was concerned about who would own and operate the Dam. The current plan by the applicants petitioning for the Dam is that the “property owners” would own and operate. JB reads a letter from Terry Cancelarich regarding comments made at the NH House hearing. MS, JB and KK all have concerns and agree to not sign the letter of support. MS makes a motion to send correspondence to Mark McConkey to hold off on vote until we get further information. JB 2nds, passes 3-0

Discussion on audit, Scott Eagan did send correspondence early Thursday am. – for discussion at next meeting.

JB drafted the Annual Report to be included in the Madison Town Report.

Discussion on selling of Lodge, establishing a CRF or unassigned fund for deposit of proceeds. Potentially deposit in unassigned fund and create a CRF for the Office/Meeting Place in 2023. MS asks about outhouse repairs – Office will contact fabricator for estimate on cost of fabrication and installation.

Discussion on mailboxes, no clear direction from Madison PO. MS makes a motion to have warrant article in amount of $15K for mailbox expansion. No second at the time. Will wait for input from Madison PO.

MS wants to make sure that KK will no longer have access to Nest security camera, office door code and emails.

Discussion on bottles left at bus stop.

Request for Wedding at the summit, asking that the picnic table be unlock and moved to the side as they will have their own tables and chairs. Same day as EPOA meeting.  Office to request copy of liability insurance. MS makes a motion with certificate of insurance, District will unlock picnic table for wedding. JB 2nds, passes 3-0.

Public Comment

DR asks about unspent water assessment funds and how will they be transferred to next year.

MS makes a motion to adjourn at 11:13, JB 2nds, passes 3-0

Respectfully submitted,

Kathy Koziell, Commissioner

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VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting

Thursday January 13th, 2022

The Board of Commissioners met at 9:00am on Thursday Jan 13th, 2022.

In attendance for the public meeting are Commissioner Kathy Koziell (KK) by phone, Commissioner Jay Buckley (JB), Mike Smith (MS), Donna MacKinnon (DM)- Administrator, Alexis Wagoner (AW)-Administrator, Diana Reiss (DR)-Treasurer, Doug Prescott (DP), Meeting videotaped by Aysa of Madison TV

Commissioner JB calls the meeting to order at 9:0am

JB makes a motion to approve the agenda, MS 2nds, passes 2-0

JB makes a motion to add Doug Prescott to the agenda for public comment and HB1532 Planning and Construction of Dam on Big Pea, MS 2nds, passes 2-0

JB makes a motion to approve the minutes from 12/15/2021, MS 2nds, Passes 3-0

JB makes a motion to approve the non-public from 12/15/2022, MS 2nds passes 3-0

JB makes a motion to approve the minutes from 1/6/2022, MS 2nds, MS amends to add to public hearing “and Budget Hearing” and on discussion on Lodge that parking easement “could be as many as 4 spaces”, Amendment passes 3-0, Amended minutes passes 3-0

MS makes a motion to approve the manifest of $7421.93 for payroll, KK 2nds, passes

3-0

MS makes a motion to approve manifest of $3332.80 for NH retirement, JB 2nds, passes 3-0

ADMIN

DM states that offer for custom pens received, Commissioners not interested, NH Water Works renewal of membership of $100, MS wants to know what the additional $125 membership would get us.MS makes a motion to table until next week to get more information on $225 membership level. JB 2nds, Passes 2-1

DM reached out to Scott Eagan (Auditor) for next steps in getting the final audit and the Management Discussion report. S Eagan will forward signature page for audit approval. KK asks about the encumbered $59,142 from 2019 Warrant Article didn’t see it identified at first review of the audit. Also looking for working notes and if Management reply is required. MS says he abstains as he was not part of it. DR is OK with not having Management report if not required. MS asks if 2021 Audit will be ready for this year’s annual meeting. DM will ask for 2021 schedule as well as getting final bills for 2020 Audit for 2021 budget.

Discussion on J&B invoice, details were provided, KK states that Contract 6 will be overspent but overall J&B Engineering costs are within budget. There is also $80K in Contingency money. KK will provide updated Reinach tank spreadsheets.

JB on Audit states that S Eagan will send Management Assertion Report.

Budget Hearing – Public Hearing, JB discussion on sale of Lodge. Commissioners have the authority to sell but want the voters approval via a Warrant Article.MS suggests that we get a contract to upgrade the Lodge for year round use, KK asks if MS will take this on, MS states lets go with $125K, MS makes a motion to add a Warrant Article to spend up to $125K on upgrades to the Lodge, JB 2nds,  discussion on numerous items that would need to be addressed, amount amended by JB to $150K, amendment passes, KK asks if this will be raised by taxation, MS states yes, amended motion passes 3-0 KK asks MS to provide a list of items that will need to be addressed at the Lodge.

Discussion on use of funds if Lodge sells, new office space needed, storage, handicap access. JB will provide Warrant Article for Building CRF funded by Proceeds from sale of Lodge.

Discussion on roads and paving for 2022, need to have additional discussion with Kelly R.

DM states that Madison will no longer provide free PO box to Eidelweiss residents, and they no will longer manage the boxes and keys which will be passed to the VDOE office. Discussion on the need to get additional mailboxes, they should be on a public road not private, discussion on using the property on 1680 Conway Rd where the office is currently located.  KK states that a 16-box cluster that matches what we have is $2000, will send to office for reference. Possible warrant article.

Doug Prescott proposes a Warrant Article to increase the number of Commissioner from 3 to 5 citing that it would spread the workload, assist with absences, have a mix of experienced and new commissioners, possibly easier to recruit new members, ability for 2 commissioners to discuss, draft and create recommendations outside of a public meeting.  JB makes a motion to add a Warrant Article to increase the number of Commissioners from 3 to 5. KK 2nds, MS states that he doesn’t think it will work, KK states that she had conversations with Ron Sandstrom (prior commissioner) and that this would be a benefit to the District. MS states that 2 commissioners cannot talk outside of a public meeting. KK will reach out to NHMA for clarification. Motion passes 2-1.

Discussion on proposed ordinance changes – Water Ordinance 1. increase water hook-up from $8000 to $10,000. 2.Extension of water lines to the furthest boundary line of the subject property. KK adds “unless there is no buildable adjacent lot”. 3. Service line and shall be no closer than 25 feet from any component of the septic system.

KK states that per previous discussions we need to add “No water connection of any type can be made outside the Eidelweiss Residential District property boundaries”.

Driveway Ordinance - No driveway permit shall create a new access to any road or property outside of the Eidelweiss Residential District except for those District properties abutting NH State Route 113 (Conway Road) to create access to that road. KK questions the reason for requiring a septic design for the driveway permit.

Discussion on boat in Huttwil parking lot, need to get the proper ball and hitch, JB will work on signs for parking area.

  MS makes a motion to sign the offer letter to Alexis Wagoner, JB 2nds, passes 3-0

Doug Prescott presents a plan approved by the water committee to create a PVC sleeve and cap to help identify, protest and isolated the CSV. Cost is approx. $45

MS makes a motion to approve expense of $45.30 from water budget, JB 2nds, passes 3-0

Discussion on reimbursement of expenses from Horizon’s engineering, JB states that deliverables must be completed and approved by DES before disbursement of grant funds. Deliverables will be completed simultaneously at the end of the project, so they’ll be submitted together. We can pay up to the $20,000 that we transferred from the CFR.  JB submitted application to planning board regarding the Lodge and Cabana building lot discrepancy.

MS makes a motion to ask NHMA about multi-year contract with 3rd party utility provider. Do we need voter approval? JB 2nds, passes 3-0 KK will draft correspondence

KK asks about Feb 1st deadline on petitioned Warrant Articles when our budget hearing/public hearing are scheduled for Jan 28th. JB will consult with Madison on procedure.

MS asks about outhouse repairs, KK states that she contacted contractor and he indicated that he had the templates made but that someone from Eidelweiss told him we were going in a different direction…KK stated that wasn’t the case and that we needed a price for 8 SS installed toilet seat brackets.

DR asks about spreadsheet and budgets, KK states that 2021 YTD spending is available thru the office and that the proposed 2022 budget will be posted on website Monday. MS asks about the suggestions that JB made for proposed budget, but we had covered that during our Dec 15th meeting.

JB discussion on computer purchase for the office, A Harteveldt submitted a recommendation. JB will move forward with this.  A Harteveldt also asked about Bliden Dr paving and if it was on the schedule. Kelly will be asked about priority of this road.  JB makes a motion to draft a letter or support for HB1532. MS 2nds, sign out of session, passes 3-0

MS makes a motion to adjourn at 11:29, JB 2nds, passes 3-0

Respectfully submitted,

Kathy Koziell, Commissioner

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2020-11-25 Commissioners Meeting

VILLAGE DISTRICT OF EIDELWEISS

Commissioners Meeting Minutes

Wednesday, November 25th, 2020

Amended Friday, December 11. 2020

The Board of Commissioners met at 9:00 am on Wednesday, November 25th, 2020. In attendance were Commissioners Jay Buckley, Kathy Koziell (by phone), Paula Doyle (by phone), Treasurer Dinah Reiss (by phone), Engineer Chris Albert, Engineer Brad Jones (by phone), Administrator Donna MacKinnon, and Administrator Lynne Baker taking minutes. The meeting was held at the Madison Town Hall and was filmed by Carol Dandeneau for Madison TV. Residents could call into the meeting via conference call.

1. Call to Order:

At 9:05 am Commissioner Jay Buckley called the meeting to order.  

2. Agenda:

Jay Buckley made a motion to approve the agenda. Kathy Koziell seconded. Motion passed 3-0.

3. Administration:

Reinach Tank Status Report – Brad Jones, of Jones & Beach Engineering, Chris Albert of CSA Engineering

DPW Report - Kelly Robitaille was not available to attend.

Floor was then turned over to Chris Albert, of CSA Engineering, and Brad Jones, of Jones & Beach Engineering.

Discussion of DN Water Tank and Winter Shut Down:

Brad Jones confirmed he received a response letter from DN Tanks stating that the tank could be left full for the winter had spoken with Rick Skarinka of DES, who agreed.

Brad conveyed that Rick had suggested Jake Dawson, of Dawson Excavating, issue a letter to all involved, requesting a winter shut down date, and if approved, that would be the official contractor stop date for the season.

Brad will reach out to Jake regarding Rick’s request.

Discussion of Final Seasonal Walkthrough:

Chris Albert indicated his attending the meeting this week was also to complete a second walkthrough to ensure all unfinished items had been addressed before a winter shut down.

Kathy Koziell inquired if all debris had been cleaned up around the rear of the pump house.

Chris stated this had been done and would be confirmed on the upcoming walkthrough.

Discussion of Reinach Drawings, Maps and Surveyor Report:

Chris Albert stressed the need to acquire the drawings from Dawson Excavating that show the location of valves, ties, etc., around Reinach loop.

Chris notified the BOC that the map from the surveyor was done, but the ties, etc., need to be put on the map for ease of location.

Chris indicated the Reinach loop is ready for a 2” water main.

Kathy Koziell questioned the use of resources for only “potential” water hook ups.

Chris replied that the lots are attractive and quite saleable, and quoted the adage “if you build it, they will come”, hence the value of the Reinach Loop extension.

Jay Buckley made a motion to ask Jake Dawson, of Dawson Excavating, to replace the 1” main from the curb stop with a 2”. Kathy Koziell seconded. Motion passed 3-0.

Brad Jones stated he would contact Dawson to address the error and unauthorized installation.

Discussion of Outstanding Bryant Paving Invoices:

Chris Albert agreed to work with Page, of Jones & Beach, to assist getting outstanding invoices, up to the date of Winter Shut Down, signed and sent to Rick Skarinka at the DES.

Chris stated that according to Jake Dawson, of Dawson Excavating, no additional work that had been completed in 2020, would be billed until 2021.

Chris agreed to get the amount of work to be billed for work done in 2020 to be forthcoming.

Discussion of Overcharge on Last Bryant Paving Invoice:

Jay Buckley communicated to Brad Jones the BOC concern with the additional (approximate) $2,000.00 charge from Jones & Beach, that differed from the agreed upon amount.

Brad Jones reported that the contract was reviewed and as the project is ongoing and suggested a possible contract amendment.

Chris Albert stated he provided the numbers for the original contract and requested Brad Jones look at the contracts and determine what has been spent, and what has been billed.

Kathy Koziell stated the original allocation for engineering project management had not yet been consumed, that there was $21,000.00 remaining.

Brad Jones agreed to address the contract concerns.

Discussion of the Pressure Zone on Upper Lakeview Drive:

Chris Albert indicated that replacing the PRV pit may not be the best value solution, and come spring, replacing 2 PRV pits could be an option depending on cost. Chris mentioned that Rick Skarinka, of the DES, would like to see the maps of the hydraulics.

Chris indicated he would work with Ian Hayes, of Simply Water, to find a solution come spring, even though the current maps are outdated.

Discussion of Luis Adorno and Grant Information:

Jay Buckley requested looking at the grant information recently sent from Luis Adorno of the DES.

Chris Albert offered his assistance with any technical writing required for the grant, as his expense.

Jay Buckley stated the grant opportunity will be addressed at next week’s meeting.

Chris Albert and Brad Jones left the meeting at 9:50 am.

Administrators Report: Donna MacKinnon and Lynne Baker

Discussion of Final Notice Letter for Past Due Water Usage Invoices over $1,000.00:

Donna MacKinnon presented a draft letter to be sent with the final bills going out on December 1st, 2020, stating if not paid within 30 days, the VDOE has the option to shut off their water.

Kathy Koziell stated the letter should include the statement “without further notice” regarding the VDOE option to shut off a resident’s water.

Paula Doyle offered to purchase a “FINAL NOTICE” stamp.

Kathy Koziell suggested the letter be put on colored paper as well.

Jay Buckley made a motion to approve the content of the final notice letter, with the addition of “without further notice”, to be sent with the final notice bills on December 1st, 2020. Kathy Koziell seconded. Motion passed 3-0.

Jay Buckley requested Donna MacKinnon reach out to the NHMA on how to follow up after final notice and determine the cost of recording a lien if necessary.

Discussion of Capital Reserve Fund:

Donna MacKinnon conveyed items that needed attention.

Discussion of Change to the Water Ordinance Hook Up Fee Refunds:

Kathy Koziell stated the ordinance should clarify that of the $8,000.00, water hook up fee, only part is refundable.

Discussion of Transfer to Water Capital Reserve Account:

Dinah Reiss inquired about a proposed transfer and requested the BOC sign a memo allowing her to do the transfer.

Kathy Koziell made a motion to transfer $25,000.00, from the Water Usage Account to the Water Capital Reserve Account. Jay Buckley seconded. Motion passed 3-0.

Discussion of Loan Payments:

Dinah Reiss stated she estimated the payment for the Line of Credit Loan as follows:

$175,000.00 principal, over 12 years, at 2.75%, would be approximately $17,000.00.

Dinah conveyed that half of this would be paid in August out of the water project budget.

Kathy Koziell stated that the truck loan would be $11,500.00 twice per year.

Discussion of DOT Water and Wastewater Rate Survey:

Lynne Baker relayed the request from UNH to participate in a survey of the rates in NH.

The BOC decided to take the survey to provide an idea of what the current rates are.

Lynne Baker agreed to do the survey on behalf of the VDOE.

Discussion of Minutes of October 29th, 2020, and November 19th, 2020.

Jay Buckley stated he had sent some requested changes he would like made to the minutes of October 29th, 2020 to the BOC for their approval.

Jay Buckley made a motion to approve the amended minutes of October 29th, 2020. Paula Doyle seconded. Motion passed 3-0.

Jay Buckley made a motion to approve the minutes of November 19th, 2020, with a change to the spelling of Ralph Lutjen. Paula Doyle seconded. Motion passed 3-0.

Discussion of New Motion and Action Log Approval:

Jay Buckley stated this would be addressed at next week’s meeting.

Discussion of Enrolling in Google Cloud Plan for Nest Security Videos.

Donna MacKinnon and Lynne Baker will continue to monitor videos. No need to enroll in a plan.

4. Tabled Items:

Policy and Ordinance Changes, Dam Management Policy, Jurij Czernow’s Snowmobile Access Request

5. Accounts Payable:

No Manifest

6. Signature Items:

Signed or amended as motions warranted.

7. Commissioners Reports:

Paula Doyle:

Discussion of Letters to Roberts & Greene:

Paula Doyle drafted a letter to Tamar Roberts, of Roberts & Greene PLLC, informing her of the BOC decision to hire Plodzik and Sanderson, PA, for audit services for 2020-2023.

Paula requested the letter provided by Plodzik and Sanderson, be sent to Roberts & Green, PLLC as prior auditor, to authorize them to provide Plodzik and Sanderson, PA, access to prior audit records as intended auditor.

Paula provided the Commissioners with a copy of the agreement for services from Plodzik and Sanderson, PA.

Paula conveyed concern over the services page in the agreement as to additional charges possibly incurred.

Plodzik and Sanderson, PA, stated they would inform the BOC of any significant increase in unexpected service costs, and will bill the VDOE monthly.

Kathy Koziell suggested informing Plodzik and Sanderson, PA, that they are to have no contact with any homeowners in the District, due to past incidents.

Jay Buckley made a motion to sign and hold the letters to both Tamar Roberts, and to Roberts and Greene, PLLC, until the agreement with Plodzik and Sanderson, PA was signed. Kathy Koziell seconded. Motion passed 3-0.

Jay Buckley made a motion to sign the agreement with Plodzik and Sanderson, PA, out of session. Kathy Koziell seconded. Motion passed 3-0.

Jay Buckley:

Discussion of RFQ Letter to Prospective Surveyors:

Jay Buckley made a motion to approve and sign the letter he drafted to be sent to at least 3 surveyors requesting quotes for determining the lot lines for possible sale of the Lodge. Kathy Koziell seconded. Motion passed 3-0.

Discussion of time spent on 91A requests:

Jay Buckley inquired as to how much time was being spent on each 91A request.

Donna MacKinnon requested Jay’s assistance to help locate documents from years ago.

Discussion of Hiring a Part-time Plow Driver:

Jay Buckley inquired as to the need to have back-up for plowing this winter, in the event a DPW employee becomes ill due to Covid-19 and needs to quarantine.

Kathy Koziell stated that had been tried in the past to no avail.

Donna MacKinnon suggested the BOC speak with Kelly Robitaille as he may already have a backup plan in place.

Discussion of 13 East Bergamo Road:

Jay Buckley reported that no decision was made at the last Town of Madison Zoning Board meeting as to the setback variance request for 13 East Bergamo Road.

Jay stated that the ZBA warned the homeowner since they had not applied for a driveway, or leach field variance previously, any member of the public could appeal either request now. The Madison ZBA will hear on this at the next meeting, and will address 3 setback variance requests: driveway, leach field, and home. 

Jay Buckley made a motion to contact Mark McConkey and invite him to attend the BOC meeting of December 3rd, 2020 and discuss his plan for the property. Kathy Koziell seconded. Motion passed 3-0.

Discussion of Pumping the Outhouses:

Donna MacKinnon suggested contacting Kelly Robitaille to inquire if he had a set schedule.

Jay Buckley made a motion to revert to having the BOC meetings at the VDOE office due to recent Covid-19 concerns, instead of at the Madison Town Hall, until further notice. Paula Doyle seconded. Motion passed 3-0.

Discussion of Drinking Water Emergency Plan:

Paula Doyle requested the office try to locate an electronic version of the plan from back in 2009 as that is the most recent one available.

Discussion of HealthTrust Employee Plan Offerings:

Jay Buckley made a motion to offer the HealthTrust Family Plan to full time employees at no cost to them as the VDOE will pay 100% of the plan premium. Paula Doyle seconded. Motion passed 3-0.

Discussion of expanding Health Plan Offerings:

Jay Buckley stated that possibly adding more coverage for deductibles and adding dental coverage to the plan would be addressed next year.

8. Correspondence:

Discussion of Letter from Philip Barlow requesting waiver:

Philip Barlow was requesting a waiver from submitting a water hook up application this year as he only wanted to determine if there is water available at 21 Upper Lakeview Drive.

Jay Buckley stated to determine the presence of a water line, the pavement must be dug up and the VDOE will not do any more digging until the spring.

Kathy Koziell stated if a water hook-up application were submitted this year, along with the $8,000.00 fee, they would be first on the list come spring. If it were determined water was not available, the entire $8,000.00 fee would be returned. If they wait until next year to apply, only a portion of the fee would be returned.

9. Public Appearances:

None

10. Public Comment:

None

Jay Buckley made a motion to adjourn the meeting at 12:54 pm. Paula Doyle seconded. Motion passed 3-0.

Respectfully submitted,

Lynne Baker, Administrator

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Areas of the district may have experienced low or no water pressure during the day today.  This was a result of an earlier than expected well pump replacement at DPW.  The DPW well is the main source for water for the district and has been offline since Thursday of last week.  An emergency pump replacement attempted on Thursday was not possible due to the non standard installation of the pump performed  in 1995.   

Earlier today the district water operator successfully tracked down a resource who was able to be on site today and swapped a backup pump the district had on site around 2:00pm today.

The pump has been replaced and has begun moving water again.  While the DPW pump was off-line our secondary water supply was providing water to the district. 

We expect water pressure and supply to return to normal level over the the next few hours.